Official Collegewide Policies and Procedures

Policies at Montgomery College are adopted by the Board of Trustees to serve as guidelines to chart a course of action to be applied in deciding on or in dealing with a given set of circumstances.  Policies are normally general guidelines but they may contain considerable detail.

Procedures are issued by the College President or designated College staff and set forth action steps required to carry out a Board policy and/or a standard method for implementing actions.

For more information, or if you have any questions, please contact the Office of the Vice President for Planning and Institutional Effectiveness at (240) 567-7971 or planning@montgomerycollege.edu.

All documents are in WORD format.

CHAPTER I - BOARD OF TRUSTEES | CHAPTER II - ORGANIZATION | CHAPTER III - PERSONNEL | CHAPTER IV - STUDENT AFFAIRS | CHAPTER V - EDUCATIONAL PROGRAM | CHAPTER VI - FISCAL AND ADMINISTRATIVE AFFAIRS | CHAPTER VII - FACILITIES | APPENDIX I - ACADEMIC REGULATIONS | APPENDIX II - CONSTITUTIONS, BYLAWS, AND DESCRIPTIONS OF CAMPUS AND COLLEGE ORGANIZATIONS

CHAPTER I - BOARD OF TRUSTEES 
Number Title Type
Modification
Last Modified
11001 Bylaws and Structure

 

Policy

8

05/16/05

11002 Political Activity

 

Policy

1

12/10/01

 

CHAPTER II - ORGANIZATION
Number
Title
Type
Modification
Last Modified
21001 College Name

 

Policy

1

12/17/68

21002 Corporate Seal of the College Policy

Procedure

1

4

04/22/69

11/18/02

24001

 

Organizational Chart Procedure

16

11/09/09

24002

 

Organization Functions Procedure

3

11/18/02

24101

 

President Policy

2

04/12/84

24102

 

Role of Chairs Procedure

1

08/04/92

26001

 

Guidelines for Open Meetings Procedure

3

11/18/02

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CHAPTER III - PERSONNEL 
Number Title
Type
Modification
Last Modified
31002 Hate/Violence Activity Policy

Procedure

3

4

02/16/98

07/15/99

31003 Conflict of Interest Policy

Procedure

1

3

09/21/87

08/25/04

31004
Political Activity Policy

Procedure

1

1

09/21/87

09/21/87

31005 Drug and Alcohol Abuse Prevention

 

Policy
1
05/15/89
31006 EEO and Non-Discrimination Policy

Procedure

6

2

11/18/02

03/10/03

31007 Affirmative Action

 

Policy
4
11/13/95
31008 Sexual Harassment

 

Policy
5
10/13/98
31009 Employee Indebtedness Policy

Procedure

1

2

10/28/91

08/23/04

31010 Sexual Assault

 

Policy
3
07/15/99
31101 Employee Privileges
Policy

Procedure

1

1

09/21/87

09/21/87

31102
Employee Responsibilities Policy

Procedure

1

1

09/21/87

09/21/87

31103
Confidentiality: Employee Use, Release and Disclosure of Information
Policy

Procedure

1

2

09/21/87

12/03/03

31104 Political Activity - President; Designated College Officials
Policy
1

 

12/10/01

 

31105 Medical Examinations Procedure
2

 

09/27/90

 

31106 Consensual Relationships
Policy

Procedure

1

1

01/26/04

01/26/04

32101
Employment Practices
Policy

Procedure

4

3

09/10/05

08/24/05

32102 Allocation, Recruitment and Appointment of Full-Time Faculty Policy

Procedure

1

2

09/21/87

03/31/94

32103 Allocation, Recruitment and Appointment of Part-Time Faculty
Policy

Procedure

3

4

06/29/05

06/29/05

32104 Recruitment and Appointment Procedures for Administrative Staff Procedure
2
10/23/00

 

32105 Recruitment and Appointment Procedures for Support and Associate Staff Procedure
3

 

10/23/00

 

32106 Employment of Individuals with Disabilities Policy

Procedure

1

1

09/24/01

09/24/01

32201 Minority Faculty Internship Program Policy

Procedure

1

1

09/21/87

09/21/87

32202
Temporary Adjunct Faculty Positions Policy
1

 

09/21/87

 

32203 Academic Rank Policy

Procedure

2

4

06/19/00

06/05/08

32204 Distinguished Visiting Professor
Policy

Procedure

1

2

09/21/87

09/27/90

32205 Minimum Educational Requirements for Faculty Policy

Procedure

1

4

09/21/87

06/25/96

32206 Faculty Workload
Procedure
6

 

05/05/09


32301 Temporary Staff Employees
Procedure
3

 

03/10/98

 

32302 Trainee Status for Support and Associate Staff Appointments Procedure
2

 

09/27/90

 

32303 Administrative Staff Internships Procedure
2

 

09/27/90

 

32205 Working Hours for Staff Employees
Procedure
2

 

11/12/93

 

32306 Wearing of Uniforms Procedure
1


09/21/87

 

32401 Consultation with Staff Senate Procedure
1

 

09/21/87

 

32500 College Telework Policy for Administrative, Associate, and Support Staff Policy

Procedure

2

2

05/18/09

02/03/03

33001 Staff Classification Systems and Position Descriptions Policy

Procedure

1

4

09/21/87

02/02/99

33002 Staff Position Content Control and Management Policy

Procedure

1

2

09/21/87

09/27/90

33003 Establishment of Positions
Policy

Procedure

1

2

09/21/87

11/06/89

33004 Probationary and Regular Status for Support and Associate Staff Employees Policy

Procedure

1

3

09/21/87

03/01/04

34001 Changes in Employment Status Policy

Procedure

1

6

09/21/87

03/02/04

34002 Disciplinary Action and Suspension Policy

Procedure

1

4

09/21/87

01/26/05

34003 Discharge of Administrative, Associate, and Support Staff
Policy

Procedure

1

3

09/21/87

10/04/04

34004 Non-Renewal of Administrative Appointment
Policy

Procedure

2

3

01/25/05

01/25/05

34005 Resignation and Retirement Policy

Procedure

1

4

09/21/87

03/23/04

34101 Personnel Grievance Process for Associate and Support Staff Employees

Policy

Procedure

1

3

09/21/87

04/12/05

35001 Compensation Plans Policy

Procedure

6

18

10/15/07

11/01/07

35002 Faculty/Staff Assistance Program
Policy

Procedure

2

1

05/18/09

07/01/94

35003 Leave Program
Policy

Procedure

1

11

09/21/87

02/04/05

35004 Wellness Activities Program
Policy

Procedure

2

1

05/18/09

07/01/94

36001 Performance Evaluation and Employee Development Policy

Procedure

1

16

09/21/87

10/12/09

37001 Personnel Files Policy

Procedure

1

2

09/21/87

09/27/90

38001 Recognition Awards Policy

Procedure

7

12

04/13/09

06/25/09

38002 Honorary Degrees
Policy

Procedure

2

1

09/18/00

10/16/95

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CHAPTER IV - STUDENT AFFAIRS 
Number Title
Type
Modification 
Last Modified
41001 Admission to Montgomery College Procedure
17

 

08/07/07

 

41002 Equal Education Opportunity and Non-Discrimination Policy Policy
6

 

11/18/02

 

41003 Student Cumulative Records Policy

Procedure

2

7

09/15/75

08/20/08

41004 Student Health and Safety Policy

Procedure

1

1

12/17/84

12/17/84

41005 Presidential Scholars Policy

Procedure

1

7

09/22/81

07/15/02

41006 Board of Trustees Scholar Award
Policy

Procedure

1

2

04/19/93

07/15/02

41007 Board of Trustees Apprenticeship Scholar Award Policy

Procedure

1

2

04/28/97

07/15/02

42001 Student Code of Conduct Policy

Procedure

1

3

05/20/85

06/17/09

43001 Student Financial Aid
Policy

Procedure

1

2

07/16/84

04/01/03

43002 Board of Trustees Student Tuition Grants and Scholarships Policy
4

 

05/10/04


43003 Tuition Waiver for Non-Employees of the College Policy

Procedure

7

6

09/12/02

01/29/07

44001 Funding of Athletics and Student Life
Policy

Procedure

3

4

12/01/03

12/01/03

44002 Student Activities Contracts
Procedure
2

 

05/20/88

 

45001 Tuition, Fees, and Refunds Policy

Procedure

9

6

03/18/02

05/14/04

45002 Tuition and Fees Installment Program
Policy
3

 

03/18/02

 

45003 Determination of Residence for Tuition Purposes Policy
7

 

06/15/09

 

45004 Student Indebtedness Policy

Procedure

1

2

05/21/84

12/17/02

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CHAPTER V - EDUCATIONAL PROGRAM 
Number Title
Type
Modification
Last Modified
51000 College Mission/Internal Spirit Statements
Policy
2

 

07/17/00


51001 Philosophy, Purposes, and Program Commitments Policy
1

 

06/26/78

 

51002 Master Plan for Educational Programs and Services
Policy

Procedure

2

1

01/18/78

02/26/80

51003 College Out-of-County Instruction
Policy

Procedure

3

5

01/08/03

01/08/03

51004 College Out-of-County, Non-Instruction Related Activities
Policy

Procedure

3

2

01/08/03

01/08/03

51005 Field Trips
Procedure
2

 

01/10/03

 

52001 Curriculum and Course Proposals Procedure
6


06/05/08

 

52002 Exploratory Courses
Policy

Procedure

1

3

02/20/84

12/17/02

52003 Honors Program
Procedure
2

 

10/13/94

 

52004 Advisory Committees for Career Curricula Areas
Policy

Procedure

2

3

10/17/83

12/17/02

53001 Academic Regulations and Standards
Procedure
6

 

06/18/08

 

54001 Workforce Development and Continuing Education Program Policy

Procedure

2

4

09/22/09

08/17/09

58001 College Calendar Policy

Procedure

4

6

03/23/01

03/26/09

58002 Assessment Testing and Appropriate Course Placement Policy

Procedure

3

11

07/18/94

02/12/08

58003 Academic Freedom Policy
1

 

06/26/78

 

58004 Commencement Exercises
Policy

Procedure

2

3

05/16/83

01/27/03

58005 Closing of the College Procedure
6


12/10/02

 

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CHAPTER VI - FISCAL AND ADMINISTRATIVE AFFAIRS
Number Title Type
Modification
Last Modified
61001 Fiscal Control Policy

Procedure

8

10

08/08/08

08/08/08

61002 Revolving Funds Policy
2


09/19/88

 

61003 Bank Services
Policy

Procedure

1

2

01/21/85

01/10/03

61004 College Investment Program
Policy
6

 

01/22/02

 

61005 Internal Audit Policy

Procedure

1

7

05/16/05

01/10/03

61006 Fixed Asset Management Policy
1


05/15/06

 

62001 Auxiliary Services
Policy

Procedure

3

3

06/16/03

06/16/03

62003 College Relations Policy

Procedure

2

1

06/18/84

06/18/84

63001 Procurement Policy

Procedure

14

14

05/15/06

12/10/01

63002 Consultant Services Policy

Procedure

3

3

06/18/90

04/26/85

64001 External Audit
Policy

Procedure

6

5

05/16/05

05/16/05

64002 Professional Liability Policy

Procedure

1

2

11/27/80

07/12/97

64003 Worker's Compensation Procedure
1


04/26/85

 

65001 Reimbursement for Travel and Related Expenditures Policy

Procedure

1

6

04/26/82

08/23/02

66001 Acceptable Use of Information Technology
Policy

Procedure

2

3

02/19/01

03/25/04

67001 Maintenance of Unreserved Fund Balance
Policy

Procedure

1

1

07/09/01

07/09/01

68001 Intellectual Property
Policy

Procedure

1

1

10/15/01

10/15/01

68002 Contracts Policy

Procedure

1

12

07/28/86

01/03/00

68003 Gifts Acceptable to Montgomery College
Policy

Procedure

1

3

07/20/70

06/28/83

68004 Records Management Policy

Procedure

2

1

05/16/05

11/20/84

68101 Use of Copyrighted Materials
Policy
1


05/15/89

 

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CHAPTER VII - FACILITIES
Number Title
Type
Modification
Last Modified
71001 Space Planning and Utilization Policy

Procedure

2

2

09/24/01

09/24/01

72001 Construction Projects Policy

Procedure

2

2

12/10/01

12/10/01

72002 Art in College Capital Projects Policy

Procedure

1

2

02/16/88

08/03/01

73001 Leasing of Facilities
Policy

Procedure

2

2

09/24/01

09/24/01

74001 Naming Campuses, Facilities, Buildings, Rooms, and Institutes Policy

Procedure

3

3

01/19/99

01/08/03

75001 Use of Facilities Policy

Procedure

1

2

02/25/85

02/25/85

75002 Restrictions on Use of Facilities Policy

Procedure

3

1

06/15/92

02/25/85

75003 Restrictions on Tobacco Smoking and Sale of Tobacco Products
Policy

Procedure

2

2

04/08/08

04/08/08

75004 Freedom of Expression
Policy

Procedure

1

1

05/10/04

05/10/04

75005 Children on College Premises Procedure
1


07/29/04

 

76001 Vehicle Registration and Parking
Policy

Procedure

4

3

04/18/07

05/11/07

77001 College Safety and Security Policy

Procedure

1

4

02/25/85

04/30/08

78001 Easement Procedures
Procedure
2
04/27/04

 

79001 Use of College-Owned Vehicles
Policy

Procedure

1

2

09/15/97

11/20/02

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APPENDIX I - ACADEMIC REGULATIONS
Academic Regulations      
  Admission Procedures for Students   9.10
   

Admission of Students with Advanced Study

Readmissions

 

9.12

9.15

 

Acceptance and Evaluation of Advanced Credit

  9.20
    Credits Granted for Work Done While in the Armed Services   9.29
  Graduation   9.30
   

Program (Graduation) Requirements for the A.A. Degree

General Regulations Concerning Graduation

Review of Academic Standing

Honors

 

9.32

9.34

9.35

9.36

  Grading System and Standards   9.40
   

Grading Scale

Final Grades

Mid-Semester Grads

Disputed Grades

Unavailability of Instructor Record

Quality Point Averages

Prerequisite in the Allied Health Programs

Honors - Dean's List

 

9.41

9.42

9.43

9.44

9.45

9.46

9.47

9.48

  Academic Status   9.50
  Registration   9.60
   

Registration and Change of Schedule

Repeated Courses

Academic Load

Withdrawal from Classes

Prerequisites

 

9.61

9.62

9.63

9.64

9.65

  Academic Programs   9.70
    Course Substitutions   9.72
  Classes and Instruction   9.80
   

Class Attendance

Absence of Instructor

Academic Dishonesty and Misconduct

 

9.82

9.83

9.85

  Petition and Appeal   9.90
    Exemption to the General Education Requirements   9.91

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APPENDIX II - CONSTITUTIONS, BYLAWS, AND DESCRIPTIONS OF CAMPUS AND COLLEGE ORGANIZATIONS
Constitutions, Bylaws, and Descriptions of Campus and College Organizations

Associate and Support Staff Association 

1.50
  Constitution of Montgomery College Academic Assembly   
2.66
  Faculty Council, Rockville Campus   
2.73
  Student Association, Rockville Campus   
2.77
  Faculty Council, Germantown Campus   
2.82
  Staff Council, Germantown Campus   
2.84
  Student Government Association, Germantown Campus  
2.86
  Faculty Council, Takoma Park Campus   
2.90
  Staff Council, Takoma Park Campus   
2.91
  Student Body, Takoma Park Campus  
2.95
       

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