Official College Policies and Procedures

(NEW) June 10, 2013 Updates

Modifications to the following procedures have been approved:

32301CP Temporary Staff Employees - this procedure has been retired (content incorporated into 34001CP)

77002CP Prohibition of Weapons on Campus (new procedure)

Details for all modifications approved and posted for the current fiscal year can be found in the July 2012 - Current Modifications document located in the left menu bar.

Policies at Montgomery College are adopted by the Board of Trustees and serve as statements of principle to inform decision-making and the conduct of College activities.

Procedures are issued by the College President and set forth action steps required to carry out a Board policy and/or a standard method for implementing actions.

For more information, or if you have any questions, please contact the Office of the Vice President for Planning and Institutional Effectiveness at (240) 567-7971 or planning@montgomerycollege.edu.

All documents are in PDF format, unless otherwise noted. WORD versions of these documents can be found on the new Policies and Procedures Modification Page (MyMC Login Required)

CHAPTER I - BOARD OF TRUSTEES
Number	Title	Type	Modification	Last Modified
11001	Bylaws and Structure	Policy	9	02/28/11
11002	Political Activity	Policy	1	12/10/01
11003	Labor Relations	Policy	1	12/13/10
11004	Governance	Policy	1	12/13/10
11005	Formulation and Issuance of College Policies and Procedures	Policy Procedure	1 1	06/18/12 06/18/12

CHAPTER II - ORGANIZATION
Number	Title	Type	Modification	Last Modified
21001	College Name	Policy	1	12/17/68
21002	Corporate Seal of the College	Policy Procedure	1 4	04/22/69 11/18/02
24001	Organizational Chart	Procedure	19	11/08/11
24002	Organization Functions	Procedure	3	11/18/02
24101	President	Policy	2	04/12/84
24102	Role of Chairs	Procedure	1	08/04/92
26001	Guidelines for Open Meetings	Procedure	3	11/18/02

CHAPTER III - PERSONNEL
Number	Title	Type	Modification	Last Modified
31002	Hate/Violence Activity	Policy Procedure	5 5	2/25/13 12/13/10
31003	Conflict of Interest	Policy Procedure	1 5	09/21/87 11/05/12
31004	Political Activity	Policy Procedure	1 1	09/21/87 09/21/87
31005	Drug and Alcohol Abuse Prevention	Policy	1	05/15/89
31006	EEO and Non-Discrimination	Policy Procedure	8 3	2/25/13 12/13/10
31007	Affirmative Action	Policy	5	2/25/13
31008	Sexual Harassment	Policy	6	2/25/13
31009	Employee Indebtedness	Policy Procedure	1 2	10/28/91 08/23/04
31010	Sexual Assault	Policy	3	07/15/99
31011	Prevention of Work Place Violence	Policy Procedure	1 1	06/20/11 07/11/12
31101	Employee Privileges	Policy Procedure	1 1	09/21/87 09/21/87
31102	Employee Responsibilities	Policy Procedure	1 1	09/21/87 09/21/87
31103	Confidentiality: Employee Use, Release and Disclosure of Information	Policy Procedure	1 2	09/21/87 12/03/03
31104	Political Activity - President; Designated College Officials	Policy	1	12/10/01
31105	Medical Examinations	Procedure	3	08/24/10
31106	Consensual Relationships	Policy Procedure	2 1	2/25/13 01/26/04
32101	Employment Practices	Policy Procedure	4 3	09/10/05 08/24/05
32102	Allocation, Recruitment and Appointment of Full-Time Faculty	Policy Procedure	1 2	09/21/87 03/31/94
32103	Allocation, Recruitment and Employment of Part-Time Faculty	Policy Procedure	4 5	09/27/10 02/25/11
32104	Recruitment and Appointment Procedures for Administrative Staff	Procedure	2	10/23/00
32105	Recruitment and Appointment Procedures for Support and Associate Staff	Procedure	4	02/23/12
32106	Employment of Individuals with Disabilities	Policy Procedure	2 3	2/25/13 09/03/10
32201	Minority Faculty Internship Program	Policy Procedure	1 1	09/21/87 09/21/87
32202	Temporary Adjunct Faculty Positions	Policy	1	09/21/87
32203	Academic Rank	Policy Procedure	2 5	06/19/00 08/24/10
32204	Distinguished Visiting Professor	Policy Procedure	1 2	09/21/87 09/27/90
32205	Minimum Educational Requirements for Faculty	Policy Procedure	1 4	09/21/87 06/25/96
32206	Faculty Workload	Procedure	7	09/02/10
32302	Trainee Status for Support and Associate Staff Appointments	Procedure	2	09/27/90
32303	Administrative Staff Internships	Procedure	2	09/27/90
32305	Working Hours for Staff Employees	Procedure	4	03/26/12
32306	Wearing of Uniforms	Procedure	1	09/21/87
32500	College Telework Policy for Administrative, Associate, and Support Staff	Policy Procedure	2 3	05/18/09 03/26/12
33001	Staff Classification Systems and Position Descriptions	Policy Procedure	1 5	09/21/87 12/20/12
33002	Staff Position Content Control and Management	Policy	1	09/21/87
33003	Establishment of Positions	Policy Procedure	1 2	09/21/87 11/06/89
33004	Probationary and Regular Status for Support and Associate Staff Employees	Policy Procedure	1 4	09/21/87 10/01/10
34001	Changes in Employee Status	Policy Procedure	1 9	09/21/87 06/10/13
34002	Disciplinary Action and Suspension	Policy Procedure	1 6	09/21/87 04/19/13
34003	Discharge of Administrative, Associate, and Support Staff	Policy Procedure	1 4	09/21/87 10/01/10
34004	Non-Renewal of Administrative Appointment	Policy Procedure	2 3	01/25/05 01/25/05
34005	Resignation and Retirement	Policy Procedure	1 4	09/21/87 03/23/04
34101	Personnel Grievance Process for Associate and Support Staff Employees	Policy Procedure	1 4	09/21/87 08/24/10
35001	Compensation Programs	Policy Procedure	7 21	05/17/10 12/20/12
35002	Faculty/Staff Assistance Program	Policy Procedure	2 1	05/18/09 10/01/12
35003	Leave Program	Policy Procedure	1 13	09/21/87 03/26/12
35004	Wellness Activities Program	Policy Procedure	3 1	06/20/11 07/01/94
36001	Performance Evaluation and Employee Development	Policy Procedure	1 20	09/21/87 12/2012
37001	Personnel Files	Policy Procedure	1 3	09/21/87 08/24/10
38001	Recognition Awards	Policy Procedure	7 13	04/13/09 03/26/12
38002	Honorary Degrees	Policy Procedure	2 1	09/18/00 10/16/95

CHAPTER IV - STUDENT AFFAIRS
Number	Title	Type	Modification	Last Modified
41001	Admission to Montgomery College	Policy Procedure	5 17	09/17/02 08/07/07
41002	Equal Education Opportunity and Non-Discrimination Policy	Policy Procedure	8 2	2/25/13 12/13/10
41003	Student Cumulative Records	Policy Procedure	2 7	09/15/75 08/20/08
41004	Student Health and Safety	Policy Procedure	1 1	12/17/84 12/17/84
41005	Presidential Scholars	Policy Procedure	1 7	09/22/81 07/15/02
41006	Board of Trustees Scholar Award	Policy Procedure	1 2	04/19/93 07/15/02
41007	Board of Trustees Apprenticeship Scholar Award	Policy Procedure	1 2	04/28/97 07/15/02
42001	Student Code of Conduct	Policy Procedure	1 6	05/20/85 11/05/12
43001	Student Financial Aid	Policy Procedure	1 2	07/16/84 04/01/03
43002	Board of Trustees Student Tuition Grants and Scholarships	Policy	4	05/10/04
43003	Tuition Waiver for Non-Employees of the College	Policy Procedure	8 7	11/14/11 10/18/11
44002	Student Life Contracts	Procedure	3	08/20/10
45001	Tuition, Fees, and Refunds	Policy Procedure	9 6	03/18/02 05/14/04
45002	Tuition and Fees Installment Program	Policy	3	03/18/02
45003	Determination of Applicable Tuition and Fees Rates; State Aid	Policy	10	01/25/13
45004	Student Indebtedness	Policy Procedure	1 3	05/21/84 12/06/11

CHAPTER V - EDUCATIONAL PROGRAM
Number	Title	Type	Modification	Last Modified
51000	College Mission, Vision and Core Values	Policy	3	06/20/11
51001	Philosophy, Purposes, and Program Commitments	Policy	1	06/26/78
51002	Master Plan for Educational Programs and Services	Policy Procedure	2 1	01/18/78 02/26/80
51003	College Out-of-County Instruction	Policy Procedure	3 5	01/08/03 01/08/03
51004	College Out-of-County, Non-Instruction Related Activities	Policy Procedure	3 2	01/08/03 01/08/03
51005	Field Trips	Procedure	2	01/10/03
52001	Curriculum and Course Proposals	Procedure	7	08/20/10
52002	Exploratory Courses	Policy Procedure	1 5	02/20/84 10/05/12
52003	Honors Program	Procedure	2	10/13/94
52004	Advisory Committees for Career Curricula Areas	Policy Procedure	2 3	10/17/83 12/17/02
53001	Academic Regulations and Standards	Procedure	9	11/05/12
54001	Workforce Development and Continuing Education Program	Policy Procedure	2 4	09/22/09 08/17/09
58001	College Calendar	Policy Procedure	4 8	03/23/01 07/11/12
58002	Assessment Testing and Appropriate Course Placement	Policy Procedure	3 12	07/18/94 08/20/10
58003	Academic Freedom	Policy	1	06/26/78
58004	Commencement Exercises	Policy Procedure	2 3	05/16/83 01/27/03
58005	Closing of the College	Procedure	8	02/25/11

CHAPTER VI - FISCAL AND ADMINISTRATIVE AFFAIRS
Number	Title	Type	Modification	Last Modified
61001	Fiscal Control	Policy Procedure	9 11	03/19/12 02/25/11
61002	Revolving Funds	Policy	2	09/19/88
61003	Bank Services	Policy Procedure	1 3	01/21/85 08/20/10
61004	College Investment Program	Policy Procedure	7 3	06/18/12 04/19/13
61005	Internal Audit	Policy Procedure	1 7	05/16/05 01/10/03
61006	Fixed Asset Management	Policy	1	05/15/06
61007	Intangible Asset Management	Policy Procedure	1 1	03/19/12 03/19/12
62001	Auxiliary Services	Policy Procedure	3 3	06/16/03 06/16/03
62003	College Relations	Policy Procedure	2 2	06/18/84 09/28/10
63001	Procurement	Policy Procedure	15 15	06/18/12 08/20/10
63002	Consultant Services	Policy Procedure	3 3	06/18/90 04/26/85
64001	External Audit	Policy Procedure	6 5	05/16/05 05/16/05
64002	Professional Liability	Policy Procedure	1 2	11/27/80 07/12/97
64003	Worker's Compensation	Procedure	1	04/26/85
65001	Reimbursement for Travel and Related Expenditures	Policy Procedure	1 7	04/26/82 08/20/10
66001	Acceptable Use of Information Technology	Policy Procedure	2 3	02/19/01 03/25/04
66002	Confidential Data Management and Security	Policy	1	06/18/12
66003	Identity Theft Prevention Program	Policy Procedure	1 1	01/25/13 01/25/13
67001	Maintenance of Unreserved Fund Balance	Policy Procedure	1 1	07/09/01 07/09/01
68001	Intellectual Property	Policy Procedure	1 2	10/15/01 11/05/12
68002	Contracts	Policy Procedure	1 12	07/28/86 01/03/00
68003	Gifts Acceptable to Montgomery College	Policy Procedure	1 3	07/20/70 06/28/83
68004	Records Management	Policy Procedure	3 1	06/18/12 11/20/84
68101	Use of Copyrighted Materials	Policy	1	05/15/89

CHAPTER VII - FACILITIES
Number	Title	Type	Modification	Last Modified
71001	Space Planning and Utilization	Policy Procedure	2 3	09/24/01 08/13/10
72001	Construction Projects	Policy Procedure	2 3	12/10/01 08/13/10
72002	Art in College Capital Projects	Policy Procedure	1 3	02/16/88 08/13/10
73001	Leasing of Facilities	Policy Procedure	2 3	09/24/01 08/13/10
74001	Naming Campuses, Facilities, Buildings, Rooms, and Institutes	Policy Procedure	3 3	01/19/99 01/08/03
75001	Use of Facilities	Policy Procedure	1 2	02/25/85 02/25/85
75002	Restrictions on Use of Facilities	Policy Procedure	3 1	06/15/92 02/25/85
75003	Restrictions on Tobacco Smoking and Sale of Tobacco Products	Policy Procedure	2 2	04/08/08 04/08/08
75004	Freedom of Expression	Policy Procedure	1 2	05/10/04 08/13/10
75005	Children on College Premises	Procedure	2	06/10/13
76001	Vehicle Registration and Parking	Policy Procedure	4 4	04/18/07 08/13/10
77001	College Safety and Security	Policy Procedure	1 6	02/25/85 08/13/10
77002	Prohibition of Weapons on Campus	Policy Procedure	1 1	02/25/13 06/10/13
78001	Easement Procedures	Procedure	3	08/13/10
79001	Use of College-Owned Vehicles	Policy Procedure	2 3	12/13/10 12/13/10

APPENDIX I - ACADEMIC REGULATIONS (Academic Regulations have been moved to 53001CP - Academic Regulations and Standards)

Official College Policies and Procedures

(NEW) June 10, 2013 Updates

Policies and Procedures Table of Contents

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Montgomery County, MD