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Student FERPA
Have a question that isn’t listed here?
 Email FERPA@montgomerycollege.edu 

 

Why can’t my parents take care of registration and everything else for me? They are paying the bill!

I’ve forgotten my My MC log-in information; can you tell me what it is?

I’m traveling and don’t have access to a computer. Can you tell me what my final grades are?

Can my parents access My MC to pay my bill?

What if I really want to give my parents, spouse, etc. access to view my student record?

I have a personal safety/security situation that requires me to limit access to my student record. What are my options?

Can my parents or spouse request a letter certifying that I am enrolled as a full-time student at Montgomery College?

Q: Why can’t my parents take care of registration and everything else for me? They are paying the bill!

A: If you are 18 or have attended at least one class at Montgomery College, your education records are protected by the Family Education Rights and Privacy Act [FERPA], regardless of who is paying the tuition bill. FERPA is a federal law that limits access to student education records, including grades and class schedules.

Now that you’re at College, you are required to take care of registration, payment arrangements, etc. on your own; we recommend that you also maintain open communication with your parents about your Montgomery College experience.

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Q: I’ve forgotten my My MC log-in information; can you tell me what it is? 

A: For help logging-in to My MC, contact the IT Service Desk at (240) 567-5000, option 1 for English, 2 for My MC Log-in Assistance.

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Q: I’m traveling and don’t have access to a computer. Can you tell me what my final grades are? 

A: There are two ways to find out your final grades. You may look them up through My MC, or you may request a transcript. Grades are never disclosed over the phone.

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Q: Can my parents access My MC to pay my bill? 

A: Montgomery College does not currently provide third party access to My MC. You are strongly advised not to share your log-in information with anyone, as you will be held fiscally and legally responsible for actions taken through My MC.

You could log-on to My MC with your parents or spouse, since they may wish to view your current account balance and help you sign up for a payment plan. Your parents may also wish to have a copy of your grades and current class schedule, which you can print from My MC.

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Q: What if I really want to give my parents, spouse, etc. access to view my student record? 

A: The Office of Admissions and Records has a form called "Permission to Release/Withhold Education Record Information." You have to complete this form in person at the Office of Admissions and Records. The form will allow you to designate parties that may be given full access to view your student record. Once you this form, the parties that you provide access may come in person to the Office of Admissions and Records and present a picture ID for access to your student record.

Please note: Third party access to a student’s record does not include current academic progress. This means that while a third party may be provided access to final, earned grades, Montgomery College will not provide progress reports for the current semester.  Third parties should not contact your professors on your behalf.

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Q: I have a personal safety/security situation that requires me to limit access to my student record. What are my options? 

A: Any student at Montgomery College may submit the Permission to Release/Withhold Education Record Information form. This form provides students the legal right to request Montgomery College withhold directory information. All non-directory information is already protected unless signed, student consent is provided.

It’s important to understand that this option will greatly limit the accessibility of your records, which can often prove burdensome. Likewise, this is an “all or nothing” option. All information will be withheld from all requestors unless the request is a clear FERPA exception; Montgomery College may honor your request not to disclose non-directory information, but FERPA does not require Montgomery College do this. You may not request non-disclosure to a particular person or group of persons.

The “Confidential” hold remains in effect until you direct the Office of Admissions and Records, in writing, to remove it. This is even true after you stop attending Montgomery College.

You have the right to request non-disclosure only while in attendance; if you have left Montgomery College, you no longer have the right of non-disclosure.

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Q: Can my parents  or spouse request a letter certifying that I am enrolled as a full-time student at Montgomery College? 

A: Often your parents or spouse need a letter of certification about your enrollment to provide an employer for tuition benefits or insurance companies to continue coverage and/or receive a discounted rate. The Office of Admissions and Records processes these requests on a daily basis.

If the employer, insurance company, etc. provides a form to be filled out, the student should drop off the appropriate form to the Office of Admissions and Records for processing. The Office of Admissions and Records also produces enrollment verification letters.


Montgomery College

Montgomery County, MD

240-567-5000

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