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Audit/Internal Audit & Business Process Management

Records Management

generic group photoThe College Policy 68004, Modification #003: Records Management requires the College to establish a Records Retention Schedule that meets requirements for maintaining records for purposes of legal actions or defense, administrative and historical needs, educational records for students, personnel records for employees, and records required for compliance related matters. In addition, the policy states that all persons are entitled access to college documents containing information related to the affairs of the College and the official actions of those individuals who act as its trustees and employees, in accordance with provisions of the Public Information Act of the State of Maryland. The policy specifies that after college records have fulfilled their business purpose and are no longer useful, they are to be systematically disposed in accordance with the records retention schedule and procedures.

The goals of records management are to:

  • Provide the right information at the right time to the right person at the lowest cost possible.
  • Retain records for the required period of time and destroy records when they become obsolete.

Records management is the responsibility of every College office and department and every College employee.

If you have College records or items that you believe may be of historical or archival value, please see the Special Collections website at


Record Retention Schedule 2013 Initiative 


Records Management at Montgomery College


Records Management Procedures and Forms

Records Retention Schedule

RM 2012 Flyer(1) 
Records Management Flyer 
Overwhelmed with Records Flyer 
 Records Management Brochure 

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 Location and Contact Information

Records Management / Montgomery College
Office of Information Technology
15400 Calhoun Drive, Suite 310
Rockville, MD 20855

Records Management Specialist:
Telephone: (240) 567-3188


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Montgomery College

Montgomery County, MD


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