On September 27, 2010, the Montgomery College Board of Trustees awarded a contract for the purchase of CollegeNET's Series 25 Class and Event Management System [Series 25].
The benefits of implementing Series 25 software includes:
- Saving time and resources
- Increasing efficiency of scheduling planning and execution
- Ensuring the best possible use of College facilities
- Preventing scheduling conflicts and bottlenecks
- Enhancing needed tools for rescheduling rooms or buildings for both planned events and unplanned emergencies
- Determining thoughtful alternatives to new construction
- Streamlining the current scheduling process by reducing paper and manual processes
- Facilitating better utilization reporting
- Consolidating a variety of software, databases and manual systems used by credit, non-credit and event scheduling at the College
During the 2010-11 academic year, a project team was quickly established to work on the implementation of the scheduling software. The College plans to implement Series 25 in April 2012, using the software to schedule classes beginning with Summer Session I 2013.
Members of the project team:
- Andrew Scheppler (OIT)
- Andy Yao (Academic R)
- Anna Perez (Facilities)
- Barbara Leurig (AEM)
- Bob Lynch (IRA)
- Catherine Mund (AEM)*
- Ceil Coliton (Facilities)
- Chris Maxwell (OIT)
- Christy Church (AEM)
- Claudia Salas (WD&CE)
- Debbie Crutchfield (WD&CE)
- Eunice Akitobi (AEM)
- Gillian Anderson (AEM)
- Isabelle Doucet (OIT)*
- James Luallen (OIT)
- Jan Cubar (Facilities)
- Jann Logan (Facilities)
- Jeanne Boyce (Academic TPSS)
- Jennifer Gottwald (AEM)*
- Jessica Lee (AEM)
- Katie Grocki (AEM)
- Linda Griffin (WD&CE)
- Margaret Latimer (Academic GT)
- Maria Adams (AEM)
- Mike Montanez (OIT)
- Patti Bartlett (Academic RV)
- Phong Banh (OIT)
- Priscyla Aguilar (AEM)
- Rick Morrow (OIT)
- Rochelle Hopkins (AEM)
- Rodney Redmond (Academic RV)
- Ross Cromwell (OIT)
- Spike Yancy (IRA)
- Steve Ambrose (OIT)
- Tammy Peery (Academic GT)
- Tony Hawkins (Academic TPSS)
Asterisk (*) denotes project leads
Bold name denotes member of the Core Team
Flowing from the Core Team is the Scheduling Review Process Team, a group that is specifically charged to review different processes in preparation for the implementation of Series 25. You can find more information on the different teams and their charge here.
In March 2011, the project team participated in a 3-day data preparation meetings with the vendor. The team focused on the design and configuration of the scheduling environment with emphasis on space, resource, organization, contact, event and course data. Initial use of security, integration and reporting were also discussed.
On August 8, 2011, the Scheduling Review Process team had its first meeting to discuss the charges of the various work groups. The different work groups have been tasked with completing their work by December 2, 2011, which will then be turned over to the Scheduling Review Process team for review.
Over the next few months, the Series 25 Implementation Team will be engaging in a wealth of different discussions, from best practices in credit, non-credit and event course scheduling, to the identifying the most appropriate database coding and reporting needs. Updates about the project will be posted to this blog and highlighted in periodic updates in MC Online. Input from the College Community will be sought through the College’s various constituency groups.
We look forward to working on this project in the spirit of cooperation, community and success!
Catherine Mund, Isabelle Doucet and Jennifer Gottwald
Series 25 Project Team Leaders