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Waitlist FAQ for Faculty and Staff
MORE answers available!  Waitlist FAQ for Students 
Have another question?  E-mail  registrars@montgomerycollege.edu

 

How long do waitlists remain active? 
How can I tell if a course has a waitlist?  
Where can I find a roster of waitlisted students?  
What reports are available for waitlist tracking, and how do I access them?  
I've got my waitlist. Now, what am I supposed to do with it?     
What happens if a course is cancelled?  
Why do students have so long to add themselves to a course?  
Can students be waitlisted in one section when there are a lot of seats left in others? What is the “magic number” of non-available seats that triggers the waitlist function?  
Can non-waitlisted students register for a waitlisted course? Can I make a special exception as an instructor? 
What happens when waitlists are cleared? 
Are waitlisted students ever encouraged to look for an open seat in another CRN?

 

How long do waitlists remain active?

If your course has a waitlist, it will remain in effect until 11 p.m. the day of your first class meeting.  This allows you to have an automatic priority for enrolling additional students into your course.  Students may not add themselves to a waitlist on the day the course begins; they must already be on the waitlist.  If a student receives a waitlist notification the day your class meets, but before it has met, the Office of Admissions and Records will register the student in person.  Once your class has met, waitlisted students may only register in person with your written approval on a Registration/Schedule Change form.

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How can I tell if a course has a waitlist?

A “WL” course column is visible in the schedule search functions of both My MC and .edu, as well as in ZSCIRSE in Banner.  NOTE: Banner cannot stop remaining /available seats from showing greater than zero for waitlisted courses in Banner or My MC.  First look at the WL column to determine if there is a waitlist!

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Where can I find a roster of waitlisted students? 

Admissions and Enrollment Management does not distribute waitlists or produce waitlists on demand.  If you are interested in tracking a waitlist or having a copy, access the information from the channels below by 11 p.m. the first day the CRN meets.  Use of the waitlist once a course begins is at the complete discretion of the faculty member. 

In My MC/SSB

Main Page for Faculty

  1. Detail Waitlist – Provides enrollment count plus detail information about each student on the waitlist
  2. Summary Waitlist – Provides a list of all student waitlisted for the CRN, plus enrollment counts

 

In INB or Banner Desktop Access

Waitlist Screens

  • SFAWLPR – Displays students who are waitlisted and the priority and sequence information.
  • SFIWLNT – Tracks the students previously on the waitlist who took the open seat when made available OR did not respond to the email notification OR removed themselves from the waitlist.

Class Lists

  • SFASLST – Class list in Banner INB - shows regular registrations first, followed by WL (waitlist) status.
  • SZRSLST - Printed off class list – Shows all registered and waitlisted students.

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What reports are available for waitlist tracking, and how do I access them? 

Department Chairs, Deans and Department Administrative Aides have a few additional reports available to them in Report Central:

  1. S_Waitlist_Students_by_CRN.rpt: Waitlist by single CRN
  2. S_Waitlist_Summary_by_Campus_Subject.rpt: Summary of Wait List CRNs by Campus or Collegewide – Can print or export to PDF or EXCEL format. Note:  Yellow highlight indicates class has students on waitlisted.
  3. S_Waitlist_Summary_All_Courses.rpt; List of Students on Waitlist for all CRNs in Term

 

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I've got my waitlist.  Now, what am I supposed to do with it?  

Use of the waitlist once a course begins is at the complete discretion of the faculty member.  

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What happens if a course is cancelled? 

If a course is cancelled, all registered and waitlisted students are dropped with a cancelled course [CX] status.  The department that cancelled the course is responsible for notifying all students about the cancellation through their My MC e-mail addresses. 

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Why do students have so long to add themselves to a course? 

There was an overwhelming student demand to maintain this length of time in a survey of students who participated in the waitlist pilot. 

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Can students be waitlisted in one section when there are a lot of seats left in others?  What is the “magic number” of non-available seats that triggers the waitlist function?

Yes, students can waitlist for one section when there are seats left in other sections.  Each waitlist is CRN specific.  Once a CRN is full, the first student who wishes to be waitlist becomes Student 1 on the waitlist.  According to results of a survey given to students who had the opportunity to waitlist, many were in favor of registering in an alternative section instead of being waitlisted.  Students are instructed to drop themselves from waitlists once they have finalized their schedules. 

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Can non-waitlisted students register for a waitlisted course?  Can I make a special exception as an instructor? 

Under very special circumstances, a student can be added to a course based on the prerogative of an instructor, department chair or dean.  Please note:  if a student is added to a course ahead of the waitlist, the number of available seats will display a negative number.  If a waitlist exists, signed permission from the instructor and appropriate academic dean will be required to add a student who is not on the waitlist. 

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What happens when waitlists are cleared?

Beginning with summer 2011 registration, students may add themselves to a waitlist until 11:59 p.m the day before a course begins.   Waitlists will be cleared at 11 p.m. the day of the first meeting.  If you want a copy of the waitlist, be sure to print a copy of it before 11 p.m. 

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Are waitlisted students encouraged to look for an open seat in another CRN? 

Students remaining on a waitlist the last business day before a semester/term are sent an e-mail notification encouraging them to select a CRN with seats available.  Due the concerns of some faculty members, students are not advised to attend a first class if they are not already registered, recognizing that some students may still choose to do this on their own. 

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