Official College Policies and Procedures

Policy and Procedure Modifications Feedback and Public Comment

As part of the Policies and Procedures review process, the page below was created to provide an opportunity for the College community to review and comment, where appropriate, on modifications that have been proposed to College Policies and Procedures. The modifications on this page have been recommended by the President's Executive Cabinet to the President for public comment. Please note that not all policy and procedure modifications are subject to public comment as some urgently needed proposals may have an expedited review prior to presidential approval. This page will be updated as new policy and/or procedure modifications are proposed.

Policy and Procedure Modification Feedback Page

There are currently three (3) items open for public comment:

31011/31011CP - Prevention of Bullying and Workplace Violence
31005/31005CP - Medical Examinations
32106/32106CP - Employment of Individuals with Disabilities

Recently Approved/Updated Policies and Procedures

June 30, 2017

Modifications to the following procedures have been approved by the President:

31000CP-Code of Ethics and Employee Conduct (new procedure)
43003CP-Tuition Waiver for Non-Employees of the College
45003CP-Tuition and Fees Rates; State Aid
62003CP-Public Information, Communications, and Marketing
63001CP-Procurement
Academic Regulations for AY 2017-2018

June 19, 2017

Modifications to the following policies have been approved by the Board of Trustees:

31000-Code of Ethics and Employee Conduct (new policy)
65001-Reimbursement for Travel and Related Expenditures

May 31, 2017

Modifications to the following procedures have been approved by the President:

33004CP-Probationary and Regular Status for Staff Employees
34005CP-Resignation and Retirement
39002CP-Volunteers (New Procedure)
61005CP-Internal Audit
68004CP-Inspection of Public Records

May 15, 2017

Modifications to the following policies have been approved by the Board of Trustees:

11001-Board of Trustees Bylaws
33004-Probationary and Regular Status for Staff Employees
34005-Resignation and Retirement
39002-Volunteers (New Policy)
61005-Internal Audit
68004-Inspection of Public Records

Details for all modifications approved and posted for any fiscal year can be found under "Policy and Procedure Modifications" located in the left menu bar.

Policies at Montgomery College are adopted by the Board of Trustees and serve as statements of principle to inform decision-making and the conduct of College activities.

Procedures are issued by the College President and set forth action steps required to carry out a Board policy and/or a standard method for implementing actions.

For more information, or if you have any questions, please contact Kevin Long, Director of Planning and Policy at (240) 567-7972 or planning@montgomerycollege.edu.

All documents are in PDF format, unless otherwise noted.

WORD versions of these documents can be found on the Policies and Procedures Modification Page (MyMC Login Required)

CHAPTER I - BOARD OF TRUSTEES
Number	Title	Type	Modification	Last Modified
11001	Board of Trustees Bylaws	Policy	11	05/15/17
11002	Political Activity	Policy	1	12/10/01
11003	Labor Relations	Policy	1	12/13/10
11004	Governance	Policy	1	12/13/10
11005	Formulation and Issuance of College Policies and Procedures	Policy Procedure	1 1	06/18/12 06/18/12

CHAPTER II - ORGANIZATION
Number	Title	Type	Modification	Last Modified
21001	College Name	Policy	1	12/17/68
21002	Corporate Seal of the College	Policy Procedure	1 4	04/22/69 11/18/02
24002	Organization Functions	Procedure	3	11/18/02
24101	President	Policy	2	04/12/84

CHAPTER III - PERSONNEL
Number	Title	Type	Modification	Last Modified
31000	Code of Ethics and Employee Conduct	Policy Procedure	1 1	06/19/17 06/30/17
31001	Sexual Misconduct	Policy Procedure	2 2	09/21/15 10/28/15
31002	Hate/Violence Activity	Policy Procedure	5 6	02/25/13 02/23/15
31003	Conflict of Interest	Policy Procedure	1 7	09/21/87 04/28/14
31004	Political Activity	Policy Procedure	1 1	09/21/87 09/21/87
31005	Drug and Alcohol Abuse Prevention	Policy Procedure	1 1	05/15/89 06/24/13
31006	EEO and Non-Discrimination	Policy Procedure	9 4	12/12/16 12/12/16
31007	Affirmative Action	Policy	5	02/25/13
31009	Employee Indebtedness	Policy Procedure	2 3	05/16/16 05/18/16
31011	Prevention of Work Place Violence	Policy Procedure	1 1	06/20/11 07/11/12
31101	Employee Privileges	Policy Procedure	3 1	04/18/16 09/21/87
31102	Employee Responsibilities	Policy Procedure	1 1	09/21/87 09/21/87
31103	Confidentiality: Employee Use, Release and Disclosure of Information	Policy Procedure	1 2	09/21/87 12/03/03
31104	Political Activity - President; Designated College Officials	Policy	1	12/10/01
31105	Medical Examinations	Procedure	3	08/24/10
31106	Consensual Relationships	Policy Procedure	2 1	02/25/13 01/26/04
32101	Employment Practices	Policy Procedure	7 5	02/23/15 02/23/15
32102	Allocation, Recruitment and Appointment of Full-Time Faculty	Policy Procedure	1 2	09/21/87 03/31/94
32103	Allocation, Recruitment, Employment and Salary Placement and Advancement of Part-Time Faculty	Policy Procedure	4 5	09/27/10 02/25/11
32104	Recruitment and Appointment Procedures for Administrative Staff	Procedure	3	04/28/14
32105	Recruitment and Appointment Procedures for Support and Associate Staff	Procedure	4	02/23/12
32106	Employment of Individuals with Disabilities	Policy Procedure	2 3	02/25/13 09/03/10
32201	Minority Faculty Internship Program	Policy Procedure	1 1	09/21/87 09/21/87
32202	Temporary Adjunct Faculty Positions	Policy	1	09/21/87
32203	Academic Rank	Policy Procedure	2 5	06/19/00 08/24/10
32204	Distinguished Visiting Professor	Policy Procedure	1 2	09/21/87 09/27/90
32205	Minimum Educational Requirements for Faculty	Policy Procedure	1 4	09/21/87 06/25/96
32206	Faculty Workload	Procedure	7	09/02/10
32302	Trainee Status for Support and Associate Staff Appointments	Procedure	2	09/27/90
32303	Administrative Staff Internships	Procedure	2	09/27/90
32305	Working Hours for Staff Employees	Procedure	5	06/24/13
32306	Wearing of Uniforms	Procedure	1	09/21/87
32500	College Telework Policy for Administrative, Associate, and Support Staff	Policy Procedure	2 3	05/18/09 03/26/12
33001	Staff Classification Systems and Position Descriptions	Policy Procedure	1 5	09/21/87 12/20/12
33002	Staff Position Content Control and Management	Policy	1	09/21/87
33003	Establishment of Positions	Policy Procedure	1 2	09/21/87 11/06/89
33004	Probationary and Regular Status for Staff Employees	Policy Procedure	2 5	05/15/17 05/31/17
34001	Changes in Employee Status	Policy Procedure	1 9	09/21/87 06/10/13
34002	Disciplinary Action and Suspension	Policy Procedure	1 6	09/21/87 04/19/13
34003	Discharge of Administrative, Associate, and Support Staff	Policy Procedure	1 4	09/21/87 10/01/10
34004	Non-Renewal of Administrative Appointment	Policy Procedure	3 4	04/28/14 04/17/17
34005	Resignation and Retirement	Policy Procedure	2 6	05/15/17 05/31/17
34101	Personnel Grievance Process for Associate and Support Staff Employees	Policy Procedure	1 4	09/21/87 08/24/10
35001	Compensation Programs	Policy Procedure	7 22	05/17/10 06/24/13
35002	Faculty/Staff Assistance Program	Policy Procedure	2 1	05/18/09 10/01/12
35003	Leave Program	Policy Procedure	1 14	09/21/87 06/24/13
35004	Wellness Activities Program	Policy Procedure	3 1	06/20/11 07/01/94
36001	Performance Evaluation and Employee Development	Policy Procedure	1 20	09/21/87 12/20/12
37001	Personnel Files	Policy Procedure	1 3	09/21/87 08/24/10
38001	Recognition Awards	Policy Procedure	7 14	04/13/09 06/24/13
38002	Honorary Degrees	Policy Procedure	4 3	12/14/15 02/09/16
39001	College Ombuds	Policy Procedure	1 1	02/22/16 03/07/16
39002	Volunteers	Policy Procedure	1 1	05/15/17 05/31/17

CHAPTER IV - STUDENT AFFAIRS
Number	Title	Type	Modification	Last Modified
41000	Student Success	Policy Procedure	1 1	06/15/15 06/29/15
41001	Admission to Montgomery College	Policy Procedure	6 20	05/16/16 06/17/16
41002	Equal Education Opportunity and Non-Discrimination Policy	Policy Procedure	8 3	02/25/13 02/23/15
41003	Student Cumulative Records	Policy Procedure	3 8	10/17/16 07/18/16
41004	Student Health and Safety	Policy Procedure	1 1	12/17/84 12/17/84
41005	Presidential Scholars	Policy Procedure	1 7	09/22/81 07/15/02
41006	Board of Trustees Scholar Award	Policy Procedure	1 2	04/19/93 07/15/02
41007	Board of Trustees Apprenticeship Scholar Award	Policy Procedure	1 2	04/28/97 07/15/02
42001	Student Code of Conduct	Policy Procedure	1 6	05/20/85 11/05/12
42002	Campus Behavioral Intervention Teams	Policy Procedure	1 1	02/22/16 03/07/16
42003	Student Social Media Privacy Protection	Policy	1	01/23/17
43001	Student Financial Aid	Policy Procedure	2 3	03/21/16 03/23/16
43002	Board of Trustees Student Grants and Scholarships	Policy Procedure	5 1	03/21/16 03/23/16
43003	Tuition Waiver for Non-Employees of the College	Policy Procedure	9 9	03/21/16 06/30/17
44002	Student Life Contracts	Procedure	3	08/20/10
45001	Tuition, Fees, and Refunds	Policy Procedure	9 7	03/18/02 03/23/15
45002	Tuition and Fees Installment Program	Policy	3	03/18/02
45003	Tuition and Fees Rates; State Aid	Policy Procedure	11 2	03/23/15 06/30/17
45004	Student Indebtedness	Policy Procedure	2 5	12/12/16 04/17/17

CHAPTER V - EDUCATIONAL PROGRAM
Number	Title	Type	Modification	Last Modified
51000	College Mission, Vision and Core Values	Policy	3	06/20/11
51001	Philosophy, Purposes, and Program Commitments	Policy	1	06/26/78
51002	Master Plan for Educational Programs and Services	Policy Procedure	2 1	01/18/78 02/26/80
51003	College Out-of-County Instruction	Policy Procedure	3 5	01/08/03 01/08/03
51004	College Out-of-County, Non-Instruction Related Activities	Policy Procedure	3 2	01/08/03 01/08/03
51005	Field Trips	Procedure	2	01/10/03
52001	Curriculum and Course Proposals	Procedure	9	07/18/16
52002	Exploratory Courses	Policy Procedure	1 5	02/20/84 10/05/12
52003	Honors Program	Procedure	2	10/13/94
52004	Advisory Committees for Career Curricula Areas	Policy Procedure	2 3	10/17/83 12/17/02
53001	Academic Regulations and Standards Academic_Regulations AY 2017-2018	Procedure	13	02/24/16
54001	Workforce Development and Continuing Education Program	Policy Procedure	3 5	05/16/16 05/18/16
58001	College Calendar	Policy Procedure	5 9	06/10/13 06/10/13
58002	Assessment Testing and Appropriate Course Placement	Policy Procedure	4 14	05/16/16 06/17/16
58003	Academic Freedom	Policy	1	06/26/78
58004	Commencement Exercises	Policy Procedure	3 4	04/27/15 04/27/15
58005	Closing of the College	Procedure	10	02/23/15

CHAPTER VI - FISCAL AND ADMINISTRATIVE AFFAIRS
Number	Title	Type	Modification	Last Modified
61001	Fiscal Control	Policy Procedure	11 12	09/23/13 09/23/13
61002	Revolving Funds	Policy	2	09/19/88
61003	Bank Services	Policy Procedure	1 3	01/21/85 08/20/10
61004	College Investment Program	Policy Procedure	7 3	06/18/12 04/19/13
61005	Internal Audit	Policy Procedure	3 9	05/15/17 05/31/17
61006	Fixed Asset Management	Policy	1	05/15/06
61007	Intangible Asset Management	Policy Procedure	1 1	03/19/12 03/19/12
61008	Reporting Suspected Fiscal Irregularities and Fraud with Whistleblower Protections	Policy Procedure	1 3	04/28/14 01/26/17
61009	Tax-Exempt Bond Compliance	Policy Procedure	1 1	10/20/14 07/18/16
62001	Auxiliary Services	Policy Procedure	3 3	06/16/03 06/16/03
62003	Public Information, Communications, and Marketing	Policy Procedure	3 4	12/12/16 06/30/17
62004	Crowdfunding	Policy Procedure	1 1	05/16/16 05/18/16
63001	Procurement	Policy Procedure	16 18	12/14/15 06/30/17
63002	Consultant Services	Policy Procedure	3 3	06/18/90 04/26/85
64001	External Audit	Policy Procedure	7 6	02/25/14 02/25/14
64002	Professional Liability	Policy Procedure	1 2	11/27/80 07/12/97
64003	Worker's Compensation	Procedure	1	04/26/85
65001	Reimbursement for Travel and Related Expenditures	Policy Procedure	2 7	06/19/17 08/20/10
66001	Acceptable Use of Information Technology	Policy Procedure	3 4	04/28/14 04/28/14
66002	Confidential Data Management and Security	Policy	1	06/18/12
66003	Identity Theft Prevention Program	Policy Procedure	1 1	01/25/13 01/25/13
66004	Electronic Information Technology Accessibility	Policy Procedure	1 1	05/16/16 05/18/16
67001	Maintenance of Undesignated Reserve Fund Balance	Policy Procedure	2 2	10/17/16 10/18/16
68001	Intellectual Property	Policy Procedure	1 2	10/15/01 11/05/12
68002	Contracts	Policy Procedure	1 13	07/28/86 06/24/13
68003	Gifts Acceptable to Montgomery College	Policy Procedure	2 4	12/14/15 02/09/16
68004	Inspection of Public Records	Policy Procedure	4 2	05/15/17 05/31/17
68005	Research Misconduct	Policy Procedure	2 2	09/22/14 08/14/14
68101	Use of Copyrighted Materials	Policy Procedure	2 1	12/12/16 12/13/16

CHAPTER VII - FACILITIES
Number	Title	Type	Modification	Last Modified
71001	Space Planning and Utilization	Policy Procedure	2 3	09/24/01 08/13/10
72001	Construction Projects	Policy Procedure	2 3	12/10/01 08/13/10
72002	Art in College Capital Projects	Policy Procedure	1 3	02/16/88 08/13/10
73001	Leasing of Facilities	Policy Procedure	2 3	09/24/01 08/13/10
74001	Naming Campuses, Facilities, Buildings, Rooms, and Institutes	Policy Procedure	4 4	04/27/15 04/27/15
75001	Use of Facilities	Policy Procedure	2 4	09/21/15 03/17/16
75003	Restrictions on Smoking, Tobacco, and Sale of Tobacco Products	Policy Procedure	3 3	06/16/15 06/16/15
75004	Freedom of Expression	Policy Procedure	2 4	01/23/17 01/26/17
75005	Protection of Minors	Policy Procedure	1 4	04/28/14 02/23/15
75006	Drone/Unmanned Aerial Vehicle Use	Policy	1	01/23/17
76001	Vehicle Registration and Parking	Policy Procedure	5 5	10/20/15 02/23/15
77001	College Safety and Security	Policy Procedure	1 6	02/25/85 08/13/10
77002	Prohibition of Weapons on Campus	Policy Procedure	1 1	02/25/13 06/10/13
78001	Acquisition, Sale, and Disposal of College Real Property	Policy Procedure	1 2	10/17/16 10/18/16
79001	Use of College-Owned Vehicles	Policy Procedure	2 4	12/13/10 12/13/16

APPENDIX I - ACADEMIC REGULATIONS (Academic Regulations have been moved to 53001CP - Academic Regulations and Standards)

Policies and Procedures Table of Contents

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