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 (NEW) Policy and Procedure Modifications Feedback

As part of the ongoing improvements to the Policies and Procedures review process, a new page has been created to provide an opportunity for the College community to review and comment, where appropriate, on modifications that have been proposed to College Policies and Procedures.  The modifications on this page have been recommended by the PEC to the President for public comment.  Please note that not all policy and procedure modifications are subject to public comment as some urgently needed proposals may have an expedited review prior to presidential approval.  This page will be updated as new policy and/or procedure modifications are proposed.

Policy and Procedure Modification Feedback Page 


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June 16, 2016

Modifications to the following procedures have been approved by the President:

  • 24102CP-Role of Chairs (Procedure retired)
  • 41001CP-Admission to Montgomery College
  • 58002CP-Assessment Testing and Appropriate Course Placement


May 18, 2016

Modifications to the following procedures have been approved by the President:

  • 31009CP-Employee Indebtedness
  • 54001CP-Workforce Development and Continuing Education Program
  • 62004CP-Crowdfunding
  • 66004CP-Electronic Information Technology Accessibility


May 16, 2016

Modifications to the following policies have been approved by the Board of Trustees:

  • 31009-Employee Indebtedness
  • 41001-Admission to Montgomery College
  • 54001-Workforce Development and Continuing Education Program
  • 58002-Assessment Testing and Appropriate Course Placement
  • 62004-Crowdfunding
  • 66004-Electronic Information Technology Accessibility


Details for all modifications approved and posted for any fiscal year can be found under "Policy and Procedure Modifications" located in the left menu bar.


Policies at Montgomery College are adopted by the Board of Trustees and serve as statements of principle to inform decision-making and the conduct of College activities.

Procedures are issued by the College President and set forth action steps required to carry out a Board policy and/or a standard method for implementing actions.

For more information, or if you have any questions, please contact the Office of the Vice President for Planning and Institutional Effectiveness at (240) 567-7971 or planning@montgomerycollege.edu.


All documents are in PDF format, unless otherwise noted. 

WORD versions of these documents can be found on the  Policies and Procedures Modification Page (MyMC Login Required)

CHAPTER I - BOARD OF TRUSTEES | CHAPTER II - ORGANIZATION | CHAPTER III - PERSONNEL | CHAPTER IV - STUDENT AFFAIRS | CHAPTER V - EDUCATIONAL PROGRAM | CHAPTER VI - FISCAL AND ADMINISTRATIVE AFFAIRS | CHAPTER VII - FACILITIES

CHAPTER I - BOARD OF TRUSTEES
Number   Title   Type  
Modification  
Last Modified  
11001 Board of Trustees Bylaws

 

Policy

10
 

06/10/13

11002 Political Activity

 

Policy

1

12/10/01

11003 Labor Relations Policy

1

12/13/10

 

11004 Governance Policy

1

12/13/10

 

11005 Formulation and Issuance of College Policies and Procedures Policy

Procedure

1

1

06/18/12
06/18/12

 

CHAPTER II - ORGANIZATION  
Number
 
Title
 
Type
 
Modification  
Last Modified  
21001 College Name

 

Policy

1

12/17/68

21002 Corporate Seal of the College   Policy

Procedure

1

4

04/22/69

11/18/02

24001

 

Organizational Chart   Procedure

20

10/3/12

24002

 

Organization Functions   Procedure

3
 

11/18/02
 

24101

 

President   Policy

2
 

04/12/84
 

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CHAPTER III - PERSONNEL
Number   Title
 
Type
 
Modification  
Last Modified  
31001 Sexual Misconduct
 
Policy

Procedure

2
2
 
09/21/15
 
10/28/15
31002 Hate/Violence Activity   Policy

Procedure

5

6
 

02/25/13
02/23/15
31003 Conflict of Interest   Policy

Procedure

1

7
 

09/21/87

04/28/14

31004
 
Political Activity   Policy

Procedure

1

1

09/21/87

09/21/87

31005 Drug and Alcohol Abuse Prevention

 

Policy
Procedure
1
1
 
05/15/89
06/24/13
 
31006 EEO and Non-Discrimination   Policy

Procedure

8
3
02/23/15

02/24/15

31007 Affirmative Action

 

Policy
 
5
02/25/13
31009 Employee Indebtedness   Policy

Procedure

2

3

05/16/16

05/18/16

31011

Prevention of Work Place Violence

 

Policy
Procedure

1
1
 

06/20/11
07/11/12
 

31101 Employee Privileges Policy

Procedure


1

04/18/16

09/21/87

31102
 
Employee Responsibilities   Policy

Procedure

1

1

09/21/87

09/21/87

31103
 
Confidentiality: Employee Use, Release and Disclosure of Information Policy

Procedure

1

2

09/21/87

12/03/03

31104 Political Activity - President; Designated College Officials Policy
1

 

12/10/01

 

31105 Medical Examinations   Procedure
08/24/10

 

31106 Consensual Relationships Policy

Procedure

2

1

02/25/13

01/26/04

32101
 
Employment Practices Policy

Procedure

 7 

 5 

02/23/15

02/23/15

32102 Allocation, Recruitment and Appointment of Full-Time Faculty   Policy

Procedure

1

2

09/21/87

03/31/94

32103 Allocation, Recruitment and Employment of Part-Time Faculty Policy

Procedure

4

5

09/27/10

02/25/11

32104 Recruitment and Appointment Procedures for Administrative Staff   Procedure
 
3
 
04/28/14
 

 

32105 Recruitment and Appointment Procedures for Support and Associate Staff   Procedure
 
4

 

02/23/12

 

32106 Employment of Individuals with Disabilities   Policy

Procedure

2

3

02/25/13

09/03/10

32201 Minority Faculty Internship Program   Policy

Procedure

1

1

09/21/87

09/21/87

32202
 
Temporary Adjunct Faculty Positions   Policy
 
1

 

09/21/87

 

32203 Academic Rank   Policy

Procedure

2

5

06/19/00

08/24/10

32204 Distinguished Visiting Professor Policy

Procedure

1

2

09/21/87

09/27/90

32205 Minimum Educational Requirements for Faculty   Policy

Procedure

1

4

09/21/87

06/25/96

32206 Faculty Workload Procedure
 
7

 

09/02/10


 

32302 Trainee Status for Support and Associate Staff Appointments   Procedure
 
2

 

09/27/90

 

32303 Administrative Staff Internships   Procedure
 
2

 

09/27/90

 

32305

Working Hours for Staff Employees

Procedure

 
5
06/24/13
32306

Wearing of Uniforms

Procedure
 
1

 

09/21/87

 

32500 College Telework Policy for Administrative, Associate, and Support Staff   Policy

Procedure

2

3

05/18/09

03/26/12

33001 Staff Classification Systems and Position Descriptions   Policy

Procedure

1

5

09/21/87

12/20/12

33002 Staff Position Content Control and Management   Policy
 
1
 
09/21/87

 
33003 Establishment of Positions Policy

Procedure

1

2

09/21/87

11/06/89

33004 Probationary and Regular Status for Support and Associate Staff Employees   Policy

Procedure

1

4

09/21/87

10/01/10

34001 Changes in Employee Status   Policy

Procedure

1

9

09/21/87
06/10/13
34002 Disciplinary Action and Suspension   Policy

Procedure

1

6

09/21/87

04/19/13

34003 Discharge of Administrative, Associate, and Support Staff Policy

Procedure

1

4

09/21/87

10/01/10

34004 Non-Renewal of Administrative Appointment Policy

Procedure

3
 

3

04/28/14

01/25/05

34005 Resignation and Retirement   Policy

Procedure

1

5
 

09/21/87

04/28/14

34101 Personnel Grievance Process for Associate and Support Staff Employees   Policy

Procedure

1

4

09/21/87

08/24/10

35001 Compensation Programs Policy

Procedure

7
22
05/17/10

06/24/13

35002 Faculty/Staff Assistance Program Policy

Procedure

2

1

05/18/09

10/01/12

35003 Leave Program Policy

Procedure

1

14

09/21/87

06/24/13

35004 Wellness Activities Program Policy

Procedure

3
1
06/20/11
07/01/94
36001 Performance Evaluation and Employee Development   Policy

Procedure

1

20

09/21/87

12/20/12

37001 Personnel Files   Policy

Procedure

1

3

09/21/87

08/24/10

38001 Recognition Awards   Policy

Procedure

7

14

04/13/09

06/24/13

38002 Honorary Degrees Policy

Procedure

4

3
 

12/14/15

02/09/16

39001
College Ombuds
Policy

Procedure

1

1

02/22/16

03/07/16

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CHAPTER IV - STUDENT AFFAIRS
Number   Title
 
Type
 
Modification
Last Modified  
41000 Student Success
 
Policy
Procedure
 
1
1
 
06/15/15
 
06/29/15
41001 Admission to Montgomery College   Policy

Procedure

6

20

05/16/16

06/17/16

41002 Equal Education Opportunity and Non-Discrimination Policy   Policy
Procedure
8
3
 
02/25/13

02/23/15

41003 Student Cumulative Records   Policy

Procedure

2

7

09/15/75

08/20/08

41004 Student Health and Safety   Policy

Procedure

1

1

12/17/84

12/17/84

41005 Presidential Scholars   Policy

Procedure

1

7

09/22/81

07/15/02

41006 Board of Trustees Scholar Award Policy

Procedure

1

2

04/19/93

07/15/02

41007 Board of Trustees Apprenticeship Scholar Award   Policy

Procedure

1

2

04/28/97

07/15/02

42001 Student Code of Conduct   Policy

Procedure

1

6

05/20/85

11/05/12

42002Campus Behavioral Intervention Teams
Policy

Procedure

1
1

02/22/16

03/07/16

43001 Student Financial Aid Policy

Procedure

2

3

03/21/16

03/23/16

43002 Board of Trustees Student Grants and Scholarships   Policy
Procedure

5
1

03/21/16
03/23/16

43003 Tuition Waiver for Non-Employees of the College   Policy

Procedure

9

8

03/21/16
03/23/16
44002 Student Life Contracts Procedure
08/20/10

 

45001 Tuition, Fees, and Refunds   Policy

Procedure

9

7
 

03/18/02

03/23/15

45002 Tuition and Fees Installment Program Policy
3

 

03/18/02

 

45003

Tuition and Fees Rates; State Aid

Policy

Procedure
 

11
1
 
03/23/15
03/23/15
 
45004 Student Indebtedness   Policy

Procedure

1

4
 

05/21/84

04/28/14
 

Back to Top

CHAPTER V - EDUCATIONAL PROGRAM
Number   Title
 
Type
 
Modification  
Last Modified  
51000 College Mission, Vision and Core Values Policy
 
3

 

06/20/11


 

51001 Philosophy, Purposes, and Program Commitments   Policy
 
1

 

06/26/78

 

51002 Master Plan for Educational Programs and Services Policy

Procedure

2

1

01/18/78

02/26/80

51003 College Out-of-County Instruction Policy

Procedure

3

5

01/08/03

01/08/03

51004 College Out-of-County, Non-Instruction Related Activities Policy

Procedure

3

2

01/08/03

01/08/03

51005 Field Trips Procedure
 
2

 

01/10/03

 

52001 Curriculum and Course Proposals   Procedure
 
8


 

09/12/13

 

52002 Exploratory Courses Policy

Procedure

1

5

02/20/84

10/05/12

52003 Honors Program Procedure
 
2

 

10/13/94

 

52004 Advisory Committees for Career Curricula Areas Policy

Procedure

2

3

10/17/83

12/17/02

53001

Academic Regulations and Standards
 

Procedure

 

13
02/24/16
 
54001 Workforce Development and Continuing Education Program   Policy

Procedure

3

5

05/16/16

05/18/16

58001 College Calendar   Policy

Procedure

5

9

06/10/13

06/10/13

58002 Assessment Testing and Appropriate Course Placement   Policy

Procedure
 

4

14

05/16/16

06/17/16

58003 Academic Freedom   Policy
 
1

 

06/26/78

 

58004 Commencement Exercises Policy

Procedure

3
4
 
04/27/15

04/27/15

58005 Closing of the College   Procedure
 
10
02/23/15
 

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CHAPTER VI - FISCAL AND ADMINISTRATIVE AFFAIRS  
Number   Title   Type
 
Modification  
Last Modified  
61001 Fiscal Control   Policy

Procedure

11

12

09/23/13
09/23/13
61002 Revolving Funds   Policy
 
2


 

09/19/88

 

61003 Bank Services Policy

Procedure

1

3

01/21/85

08/20/10

61004 College Investment Program Policy
Procedure
7

3

06/18/12

04/19/13

61005 Internal Audit   Policy

Procedure

2
 

8
 

02/25/14

02/25/14

61006 Fixed Asset Management   Policy
 
1


 

05/15/06

 

61007 Intangible Asset Management Policy

Procedure

1

1

03/19/12

03/19/12

61008 
 
Reporting Suspected Fiscal Irregularities and Fraud with Whistleblower Protections

 
Policy

Procedure

1
2
 
04/28/14
02/23/15
 
61009 Tax-Exempt Bond Compliance
 
Policy
 
1


 

10/20/14

 

62001 Auxiliary Services Policy

Procedure

3

3

06/16/03

06/16/03

62003 College Relations   Policy

Procedure

2

2

06/18/84

09/28/10

62004
Crowdfunding
Policy

Procedure

1

1

05/16/16

05/18/16

63001 Procurement   Policy

Procedure

16
16
12/14/15

02/09/16

63002 Consultant Services   Policy

Procedure

3

3

06/18/90

04/26/85

64001 External Audit Policy

Procedure

7

6

02/25/14

02/25/14

64002 Professional Liability   Policy

Procedure

1

2

11/27/80

07/12/97

64003 Worker's Compensation   Procedure
 
1


 

04/26/85

 

65001 Reimbursement for Travel and Related Expenditures   Policy

Procedure

1

7

04/26/82

08/20/10

66001 Acceptable Use of Information Technology Policy

Procedure

3
 

4
 

04/28/14

04/28/14

66002

Confidential Data Management and Security

 

Policy

1

06/18/12

66003 Identity Theft Prevention Program Policy
Procedure

1
1
 

01/25/13
01/25/13
 

66004
Electronic Information Technology Accessibility
Policy

Procedure

1

1

05/16/16

05/18/16

67001 Maintenance of Unreserved Fund Balance Policy

Procedure

1

1

07/09/01

07/09/01

68001 Intellectual Property Policy

Procedure

1

2

10/15/01

11/05/12

68002 Contracts   Policy

Procedure

1

13

07/28/86

06/24/13

68003 Gifts Acceptable to Montgomery College Policy

Procedure

2

4

12/14/15

02/09/16

68004 Records Management   Policy

Procedure

3
1
06/18/12
11/20/84

68005

Research Misconduct

Policy

Procedure
 

2
2
 

09/22/14
08/14/14
 

68101 Use of Copyrighted Materials Policy
 
1


 

05/15/89

 

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CHAPTER VII - FACILITIES  
Number   Title
 
Type
 
Modification  
Last Modified  
71001 Space Planning and Utilization   Policy

Procedure

2

3

09/24/01

08/13/10

72001 Construction Projects   Policy

Procedure

2

3

12/10/01

08/13/10

72002 Art in College Capital Projects   Policy

Procedure

1

3

02/16/88

08/13/10

73001 Leasing of Facilities Policy

Procedure

2

3

09/24/01

08/13/10

74001 Naming Campuses, Facilities, Buildings, Rooms, and Institutes   Policy

Procedure

4
 

4
 

04/27/15

04/27/15

75001 Use of Facilities   Policy

Procedure

2

4

09/21/15

03/17/16

75003 Restrictions on Smoking, Tobacco, and Sale of Tobacco Products   Policy

Procedure

3
 

3
 

06/16/15

06/16/15

75004 Freedom of Expression Policy

Procedure

1

3

05/10/04

02/04/16

75005 Protection of Minors
 
Policy

Procedure

1

4
 

04/28/14
02/23/15
 
76001 Vehicle Registration and Parking Policy

Procedure
 

5
5
 
10/20/15

02/23/15

77001 College Safety and Security   Policy

Procedure

1

6

02/25/85

08/13/10

77002 Prohibition of Weapons on Campus Policy

Procedure

1
1
 

02/25/13
06/10/13
 

78001 Easement Procedures Procedure
 
3
08/13/10

 

79001 Use of College-Owned Vehicles Policy

Procedure

2
3
12/13/10
12/13/10

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APPENDIX I - ACADEMIC REGULATIONS (Academic Regulations have been moved to 53001CP - Academic Regulations and Standards)
           

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