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Official College Policies and Procedures

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 (NEW) Policy and Procedure Modifications Feedback

As part of the ongoing improvements to the Policies and Procedures review process, a new page has been created to provide an opportunity for the College community to review and comment, where appropriate, on modifications that have been proposed to College Policies and Procedures.  The modifications on this page have been recommended by the PEC to the President for public comment.  Please note that not all policy and procedure modifications are subject to public comment as some urgently needed proposals may have an expedited review prior to presidential approval.  This page will be updated as new policy and/or procedure modifications are proposed.

Policy and Procedure Modification Feedback Page (MyMC log in required)

 


August 11, 2014 Updates

Modifications to the following procedures have been approved by the President:

68005CP-Research Misconduct


Details for all modifications approved and posted for the fiscal year can be found in the July 2014 - Current Modifications document located in the left menu bar.


Policies at Montgomery College are adopted by the Board of Trustees and serve as statements of principle to inform decision-making and the conduct of College activities.

Procedures are issued by the College President and set forth action steps required to carry out a Board policy and/or a standard method for implementing actions.

For more information, or if you have any questions, please contact the Office of the Vice President for Planning and Institutional Effectiveness at (240) 567-7971 or planning@montgomerycollege.edu.

All documents are in PDF format, unless otherwise noted. 

WORD versions of these documents can be found on the  Policies and Procedures Modification Page (MyMC Login Required)

CHAPTER I - BOARD OF TRUSTEES | CHAPTER II - ORGANIZATION | CHAPTER III - PERSONNEL | CHAPTER IV - STUDENT AFFAIRS | CHAPTER V - EDUCATIONAL PROGRAM | CHAPTER VI - FISCAL AND ADMINISTRATIVE AFFAIRS | CHAPTER VII - FACILITIES 

CHAPTER I - BOARD OF TRUSTEES 
Number Title Type
Modification
Last Modified
11001 Board of Trustees Bylaws

 

Policy

10

06/10/13

11002 Political Activity

 

Policy

1

12/10/01

11003 Labor Relations  Policy

1

12/13/10

11004 Governance  Policy

1

12/13/10

11005 Formulation and Issuance of College Policies and Procedures  Policy

Procedure

1

1

06/18/12
06/18/12

 

CHAPTER II - ORGANIZATION
Number
Title
Type
Modification
Last Modified
21001 College Name

 

Policy

1

12/17/68

21002 Corporate Seal of the College Policy

Procedure

1

4

04/22/69

11/18/02

24001

 

Organizational Chart Procedure

20

10/3/12

24002

 

Organization Functions Procedure

3

11/18/02

24101

 

President Policy

2

04/12/84

24102

 

Role of Chairs Procedure

1

08/04/92

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CHAPTER III - PERSONNEL 
Number Title
Type
Modification
Last Modified
31002 Hate/Violence Activity Policy

Procedure

5

5

02/25/13
12/13/10
31003 Conflict of Interest Policy

Procedure

1

7

09/21/87

04/28/14

31004
Political Activity Policy

Procedure

1

1

09/21/87

09/21/87

31005 Drug and Alcohol Abuse Prevention

 

Policy
Procedure
1
1
05/15/89
06/24/13
31006 EEO and Non-Discrimination Policy

Procedure

8
3
02/25/13

12/13/10

31007 Affirmative Action

 

Policy
5
02/25/13
31008 Sexual Harassment

 

Policy
6
02/25/13
31009 Employee Indebtedness Policy

Procedure

1

2

10/28/91

08/23/04

31010 Sexual Assault

 

Policy
3
07/15/99

31011

Prevention of Work Place Violence

 

Policy
Procedure

1
1

06/20/11
07/11/12

31101 Employee Privileges  Policy

Procedure

1

1

09/21/87

09/21/87

31102
Employee Responsibilities Policy

Procedure

1

1

09/21/87

09/21/87

31103
Confidentiality: Employee Use, Release and Disclosure of Information  Policy

Procedure

1

2

09/21/87

12/03/03

31104 Political Activity - President; Designated College Officials  Policy
1

 

12/10/01

 

31105 Medical Examinations Procedure
08/24/10

 

31106 Consensual Relationships  Policy

Procedure

2

1

02/25/13

01/26/04

32101
Employment Practices  Policy

Procedure

6

4

01/17/14

01/17/14

32102 Allocation, Recruitment and Appointment of Full-Time Faculty Policy

Procedure

1

2

09/21/87

03/31/94

32103 Allocation, Recruitment and Employment of Part-Time Faculty  Policy

Procedure

4

5

09/27/10

02/25/11

32104 Recruitment and Appointment Procedures for Administrative Staff Procedure
3
04/28/14

 

32105 Recruitment and Appointment Procedures for Support and Associate Staff Procedure
4

 

02/23/12

 

32106 Employment of Individuals with Disabilities Policy

Procedure

2

3

02/25/13

09/03/10

32201 Minority Faculty Internship Program Policy

Procedure

1

1

09/21/87

09/21/87

32202
Temporary Adjunct Faculty Positions Policy
1

 

09/21/87

 

32203 Academic Rank Policy

Procedure

2

5

06/19/00

08/24/10

32204 Distinguished Visiting Professor  Policy

Procedure

1

2

09/21/87

09/27/90

32205 Minimum Educational Requirements for Faculty Policy

Procedure

1

4

09/21/87

06/25/96

32206 Faculty Workload  Procedure
7

 

09/02/10


32302 Trainee Status for Support and Associate Staff Appointments Procedure
2

 

09/27/90

 

32303 Administrative Staff Internships Procedure
2

 

09/27/90

 

32305

Working Hours for Staff Employees 

Procedure

5
06/24/13
32306

Wearing of Uniforms 

Procedure
1

 

09/21/87

 

32500 College Telework Policy for Administrative, Associate, and Support Staff Policy

Procedure

2

3

05/18/09

03/26/12

33001 Staff Classification Systems and Position Descriptions Policy

Procedure

1

5

09/21/87

12/20/12

33002 Staff Position Content Control and Management Policy
1
09/21/87

33003 Establishment of Positions  Policy

Procedure

1

2

09/21/87

11/06/89

33004 Probationary and Regular Status for Support and Associate Staff Employees Policy

Procedure

1

4

09/21/87

10/01/10

34001 Changes in Employee Status Policy

Procedure

1

9

09/21/87
06/10/13
34002 Disciplinary Action and Suspension Policy

Procedure

1

6

09/21/87

04/19/13

34003 Discharge of Administrative, Associate, and Support Staff  Policy

Procedure

1

4

09/21/87

10/01/10

34004 Non-Renewal of Administrative Appointment  Policy

Procedure

3

3

04/28/14

01/25/05

34005 Resignation and Retirement Policy

Procedure

1

5

09/21/87

04/28/14

34101 Personnel Grievance Process for Associate and Support Staff Employees Policy

Procedure

1

4

09/21/87

08/24/10

35001 Compensation Programs  Policy

Procedure

7
22
05/17/10

06/24/13

35002 Faculty/Staff Assistance Program  Policy

Procedure

2

1

05/18/09

10/01/12

35003 Leave Program  Policy

Procedure

1

14

09/21/87

06/24/13

35004 Wellness Activities Program  Policy

Procedure

3
1
06/20/11
07/01/94
36001 Performance Evaluation and Employee Development Policy

Procedure

1

20

09/21/87

12/20/12

37001 Personnel Files Policy

Procedure

1

3

09/21/87

08/24/10

38001 Recognition Awards Policy

Procedure

7

14

04/13/09

06/24/13

38002 Honorary Degrees  Policy

Procedure

2

1

09/18/00

10/16/95

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CHAPTER IV - STUDENT AFFAIRS 
Number Title
Type
Modification 
Last Modified
41001 Admission to Montgomery College Policy

Procedure

5

18

09/17/02

06/24/13

41002 Equal Education Opportunity and Non-Discrimination Policy Policy
Procedure
8
2
02/25/13

12/13/10

41003 Student Cumulative Records Policy

Procedure

2

7

09/15/75

08/20/08

41004 Student Health and Safety Policy

Procedure

1

1

12/17/84

12/17/84

41005 Presidential Scholars Policy

Procedure

1

7

09/22/81

07/15/02

41006 Board of Trustees Scholar Award  Policy

Procedure

1

2

04/19/93

07/15/02

41007 Board of Trustees Apprenticeship Scholar Award Policy

Procedure

1

2

04/28/97

07/15/02

42001 Student Code of Conduct Policy

Procedure

1

6

05/20/85

11/05/12

43001 Student Financial Aid  Policy

Procedure

1

2

07/16/84

04/01/03

43002 Board of Trustees Student Tuition Grants and Scholarships Policy
4

 

05/10/04


43003 Tuition Waiver for Non-Employees of the College Policy

Procedure

8

7

11/14/11
10/18/11
44002 Student Life Contracts  Procedure
08/20/10

 

45001 Tuition, Fees, and Refunds Policy

Procedure

9

6

03/18/02

05/14/04

45002 Tuition and Fees Installment Program  Policy
3

 

03/18/02

 

45003

Determination of Applicable Tuition and Fees Rates; State Aid 

Policy

 

10
01/25/13
45004 Student Indebtedness Policy

Procedure

1

4

05/21/84

04/28/14

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CHAPTER V - EDUCATIONAL PROGRAM 
Number Title
Type
Modification
Last Modified
51000 College Mission, Vision and Core Values  Policy
3

 

06/20/11


51001 Philosophy, Purposes, and Program Commitments Policy
1

 

06/26/78

 

51002 Master Plan for Educational Programs and Services  Policy

Procedure

2

1

01/18/78

02/26/80

51003 College Out-of-County Instruction  Policy

Procedure

3

5

01/08/03

01/08/03

51004 College Out-of-County, Non-Instruction Related Activities  Policy

Procedure

3

2

01/08/03

01/08/03

51005 Field Trips  Procedure
2

 

01/10/03

 

52001 Curriculum and Course Proposals Procedure
8


09/12/13

 

52002 Exploratory Courses  Policy

Procedure

1

5

02/20/84

10/05/12

52003 Honors Program  Procedure
2

 

10/13/94

 

52004 Advisory Committees for Career Curricula Areas  Policy

Procedure

2

3

10/17/83

12/17/02

53001

Academic Regulations and Standards

Procedure

12
01/17/14
 
54001 Workforce Development and Continuing Education Program Policy

Procedure

2

4

09/22/09

08/17/09

58001 College Calendar Policy

Procedure

5

9

06/10/13

06/10/13

58002 Assessment Testing and Appropriate Course Placement Policy

Procedure

3

13

07/18/94

06/24/13

58003 Academic Freedom Policy
1

 

06/26/78

 

58004 Commencement Exercises  Policy

Procedure

2

3

05/16/83

01/27/03

58005 Closing of the College Procedure
9
02/05/14

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CHAPTER VI - FISCAL AND ADMINISTRATIVE AFFAIRS
Number Title Type
Modification
Last Modified
61001 Fiscal Control Policy

Procedure

11

12

09/23/13
09/23/13
61002 Revolving Funds Policy
2


09/19/88

 

61003 Bank Services  Policy

Procedure

1

3

01/21/85

08/20/10

61004 College Investment Program  Policy
Procedure
7

3

06/18/12

04/19/13

61005 Internal Audit Policy

Procedure

1

7

05/16/05

01/10/03

61006 Fixed Asset Management Policy
1


05/15/06

 

61007 Intangible Asset Management  Policy

Procedure

1

1

03/19/12

03/19/12

61008 
Reporting Suspected Fiscal Irregularities and Fraud with Whistleblower Protections

Policy

Procedure

1
1
04/28/14
04/28/14
62001 Auxiliary Services  Policy

Procedure

3

3

06/16/03

06/16/03

62003 College Relations Policy

Procedure

2

2

06/18/84

09/28/10

63001 Procurement Policy

Procedure

15
15
06/18/12

08/20/10

63002 Consultant Services Policy

Procedure

3

3

06/18/90

04/26/85

64001 External Audit  Policy

Procedure

6

5

05/16/05

05/16/05

64002 Professional Liability Policy

Procedure

1

2

11/27/80

07/12/97

64003 Worker's Compensation Procedure
1


04/26/85

 

65001 Reimbursement for Travel and Related Expenditures Policy

Procedure

1

7

04/26/82

08/20/10

66001 Acceptable Use of Information Technology  Policy

Procedure

3

4

04/28/14

04/28/14

66002

Confidential Data Management and Security

Policy

1

06/18/12

66003 Identity Theft Prevention Program  Policy
Procedure

1
1

01/25/13
01/25/13

67001 Maintenance of Unreserved Fund Balance  Policy

Procedure

1

1

07/09/01

07/09/01

68001 Intellectual Property  Policy

Procedure

1

2

10/15/01

11/05/12

68002 Contracts Policy

Procedure

1

13

07/28/86

06/24/13

68003 Gifts Acceptable to Montgomery College  Policy

Procedure

1

3

07/20/70

06/28/83

68004 Records Management Policy

Procedure

3
1
06/18/12
11/20/84

68005

Research Misconduct 

Policy

Procedure

1
2

12/16/13
08/14/14

68101 Use of Copyrighted Materials  Policy
1


05/15/89

 

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CHAPTER VII - FACILITIES
Number Title
Type
Modification
Last Modified
71001 Space Planning and Utilization Policy

Procedure

2

3

09/24/01

08/13/10

72001 Construction Projects Policy

Procedure

2

3

12/10/01

08/13/10

72002 Art in College Capital Projects Policy

Procedure

1

3

02/16/88

08/13/10

73001 Leasing of Facilities  Policy

Procedure

2

3

09/24/01

08/13/10

74001 Naming Campuses, Facilities, Buildings, Rooms, and Institutes Policy

Procedure

3

3

01/19/99

01/08/03

75001 Use of Facilities Policy

Procedure

1

2

02/25/85

02/25/85

75002 Restrictions on Use of Facilities Policy

Procedure

3

1

06/15/92

02/25/85

75003 Restrictions on Tobacco Smoking and Sale of Tobacco Products  Policy

Procedure

2

2

04/08/08

04/08/08

75004 Freedom of Expression  Policy

Procedure

1

2

05/10/04

08/13/10

75005 Protection of Minors
Policy

Procedure

1

3

04/28/14
04/28/14
76001 Vehicle Registration and Parking  Policy

Procedure

4

4

04/18/07

08/13/10

77001 College Safety and Security Policy

Procedure

1

6

02/25/85

08/13/10

77002 Prohibition of Weapons on Campus  Policy

Procedure

1
1

02/25/13
06/10/13

78001 Easement Procedures  Procedure
3
08/13/10

 

79001 Use of College-Owned Vehicles  Policy

Procedure

2
3
12/13/10
12/13/10

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APPENDIX I - ACADEMIC REGULATIONS (Academic Regulations have been moved to 53001CP - Academic Regulations and Standards)
 

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