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Create an Email Signature in Outlook 365
Options Email Signature
Montgomery College
Email Signature Template
Download Template

About the Montgomery College Email Signature Template
The email signature template includes all three official Montgomery College email signature formats, and has been designed to help you create your email signature. Just download the template, select your preferred format, and follow the instructions below.

To download the email signature template, click on the image or the "Download Template" link and save the file to your computer.

*NOTE: Please do not download a MC logo to your computer for use. Rather, per Instructions 11 and 12 below, copy/paste the URL provided to insert the logo. 

How to Create an Email Signature in Outlook 365

  1. Download the email signature template to your computer.
  2. Log into MyMC and log into Outlook 365.
  3. Click on the gear icon located in the upper right corner. Go to and click on "Mail."
  4. In the "Options" menu, click on "Email signature."
    Options Email Signature  
  5. Open Microsoft Word and open the email signature template.
  6. Select an email signature format. Highlight the pre-formatted email signature. Press "Control + C" on your keyboard to copy it.
    Email Signature Format  
  7. Return to Outlook 365. Paste the email signature into the text area by pressing "Control + V" on your keyboard.
    Email Signature  
  8. Edit the email signature to include your contact information.
  9. How to Add Your Email Address

  10. Highlight "Insert Email Address Here" and enter your email address. Press the "Enter" key once to create one line space in between your email address and "Insert Montgomery College Logo Here."
    Email Signature  
  11. How to Add Montgomery College’s Logo

  12. Highlight and delete "Insert Montgomery College Logo Here." Click on the "Insert Picture" icon.
    Email Signature  
  13. Highlight the URL below and copy it by pressing "Control + C" on your keyboard:
  14. Paste the URL into the "File name" text field by pressing "Control + V" on your keyboard  Click on "Open" to insert Montgomery College's logo.
    Email Signature

    Email Signature
  15. How to Add a Confidentiality Cause

  16. If your department requires a confidentiality clause on all outgoing emails, enter your department's confidentiality clause.
  17. Click "Save" to save your email signature.
  18. Include a Link to Your Department’s Website

    If you included text links in your email signature to Montgomery College's website, Twitter page, and Facebook page, you can include a link to your department's website instead of to Montgomery College's main website.

To add a link to your department's website:

  1. Go to your email signature and highlight "Web." Click on the "Insert Hyperlink" icon.
    Email Signature  
  2. Enter the web address for your department's website. Click "OK".
    Email Signature  
  3. Click "Save" to save your email signature.

Montgomery College

Montgomery County, MD


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