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FAQ for Employees

 

  1. How do I send a purchase requisition to the Office of Procurement? 
  2. What approval are required? 
  3. When are extra quotes or bids required? 
  4. How do I change an order? 
  5. Why use a Purchasing Card? 
  6. How can I obtain a MC Purchasing Card? 
  7. Can I make personal purchases using the PCard? 
  8. Who is eligible to apply for a Purchasing Card? 
  9.  What should I do if my card is lost or stolen? 
  10.  Who do I contact in Purchasing regarding the Purchasing Card? 

 

Purchase Requests

1. How do I send a purchase requisition to the Office of Procurement?
Your requisition can be sent by inter-departmental mail, or delivered in person to the Office of Procurement.

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2. What approval are required?
The authorized account manager signature is required on the requisition.

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3. When are extra quotes or bids required?
This depends on the total dollar amount of the order. Orders with a monetary value of $2,500 to $10,000 require 3 quotes unless it is a Sole Source request or Emergency. Orders above $10,000 requires a bidding process.

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4. How do I change an Order?
Fill out a "Change Order Request" Form and submit it to the Office of Procurement, specifying PO number and all other pertinent details.

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Purchase Cards

5. Why use a Purchasing Card?
The P-Card makes small-dollar purchasing easy, saves time, reduces paperwork, and decreases the purchasing processing time.

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6. How can I obtain a MC Purchasing Card?
Complete the Application Form and Cardholder Agreement and submit to the Office of Procurement for processing.

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7. Can I make personal purchases using the P-Card?
Personal purchases are not allowed. You may only use a P-Card to make purchases for College-related business. Please refer to the P-Card User Guide (Page 11) for a list of acceptable uses of P-Card or call Cherree Adams at 240-567-5285.

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8. Who is eligible to apply for a Purchasing Card?
Permanent, full time or part time employees of Montgomery College who have responsibility within their unit for ordering supplies and services are eligible to obtain a Purchasing Card. Consultants, contractors, student assistants, temporary employees, or those as determined by the Director of Procurement, are not eligible for a Purchasing Card.

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9. What should I do if my card is lost or stolen?
It is the responsibility of the cardholder to report the loss of a P-Card immediately to M&T Bank Customer Service at 800-443-8671. M&T Bank representatives are available 24 hours a day, seven days a week. After the card is reported stolen, the cardholder is protected and cannot be held accountable for charges incurred on the lost or stolen card from that point forward.
The cardholder must also immediately phone and report the lost or stolen card to the Procurement Office P-Card Coordinator, Lisa Dyer at                240-567-5241 or P-Card Program Administrator, Cherree Adams at  240-567-5285.

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10. Who do I contact in Purchasing regarding the Purchasing Card?
Lisa Dyer at 240-567-5241, lisa.dyer@montgomerycollege.edu

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Montgomery College

Montgomery County, MD

240-567-5000

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