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Resources and Tools

Listed are several helpful resources for various stages of the grant process.  Contact us if you can not find what you are looking for or if you have recommendations to enhance our resources. For a listing of training resources, review the  Grants Compliance Training page of this site.

Terms to Know 
References - Publications & Links 
Preliminary Grant Proposal Form   
What makes a grant fundable?   
MC Boiler Plate Statement   
Grant Documents 
Other Grant-Related Department Links
IT Checklist   
Starter Kit  
Research Misconduct

Terms to Know

  • Principal Investigator (PI) / Program Director (PD) – the person responsible for the coordination of the grant, the management of the budget, and all reporting
  • Indirect Costs – a percentage of the total budget requested which is used for such things as compiling budget regular budget reports so money can be tracked, wear and tear on campus facilities, and other costs not directly covered by the grant.
  • Evaluation – A fundable proposal must include measurable outcomes.  The Office of Institutional Research and Analysis can provide critical assistance in this area.
  • Collaborations – Identification of a partner in another discipline or another organization outside the College to jointly work on a proposal.
  • Sustainability – This describes how the project will continue once the external funding is no longer available. The funders do not want the project to disappear so you need a plan for further funding or a way for the cost to be assumed by the college. It is important to consider whether or not the cost will be assumed by the College, and also to give careful consideration of ongoing costs such as maintenance and updating of equipment.
  • Matching funds – Many grants require that the College provide some of the funds for the project. It is important that any funds from the College’s operating budget you identify receive the appropriate administrative approval.
  • Minority Serving Institution – The College may be eligible to apply for certain grants as a “minority serving institution” but this must be verified with the Office of Institutional Research to ensure the latest data supports this type of application.


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References - Publications and Links

Publications - General Grantwriting Books as seen in Grant Professionals Certification Institute (GPCI) Literature Review

Grant Seeking in Higher Education: Strategies and Tools for College Faculty by Mary Licklider and the University of Missouri Grant Writer Network (2012) orients faculty to the grants culture and walks readers step-by-step through the entire grant-seeking process, from identifying sources to preparing a successful application to administering the funds after the grant is awarded.

Winning Grants Step by Step, Third Edition by Mim Carlson, Tori O'Neal-McElrath. (2008) - This new, thoroughly updated edition of the bestseller offers a guide that any organization can use to secure funding from private foundations or the government. Filled with updated examples, this guide directs the novice grantseeker and offers a refresher course for experienced grantwriters

Proposal Planning and Writing, Fourth Edition by Lynn and Jeremy Miner. Greenwood Press (2008)- This standard guide to proposal planning and writing offers information and examples to help grantseekers in the Internet age. This updated volume provides more examples of successful proposals, including 9 letter proposals, complete with annotations. The book also offeres expanded information on evaluation and outcome assessments, which are key to obtaining grants. The book gives an extended discussion of project sustainability after grant support runs out, a factor critical to successful applications.

Demystifying Grant Seeking: What You Really Need to Do to Get Grants by Larissa and Martin Brown. Jossey Bass (2008) - The authors describe the grant-seeking cycle in five parts: 1) learn - about your organization, your community and your potential funders; 2) match - your needs with the funder's interests and performance; 3) invite - the funder, through the proposal, to invest in the organization and the community; 4) follow up - on the program and the partnership; and 5) evaluate - the grant-seeking process to fine tune it before renewing the cycle.

Proven Strategies for Developing Winning Proposals, Third Edition by Patrick W. Miller. Patrick W. Miller and Associates, Munster, IN. (2008). In this comprehensive book, Patrick W. Miller, Ph.D. shares tips and tricks of grant writing and budget development while providing concise guidelines, ideas, and techniques for preparing winning grant applications. This book includes 100 tables, figures, charts, and other examples; 180 review questions and answers; 16 proposal writing and budget development exercises; 220 glossary terms and acronyms for reference; 75 up-to-date resources, including websites. The intent of this book is to help you win competitive grants


Governor of Maryland Grants Office: - The central source for federal government grant information. It's not elegant, but with a little work you can track down all current RFP's and sign up for e-mail notification of opportunities in your field. forms:  

Catalog of Federal Domestic Assistance: - The Catalog contains all federal grants programs, listed by agency number, then program. It's a little obscure, but if you find a program that doesn't have a current RFP, this is the place to look. The printed volume is about six inches thick and probably available at your library.

The Federal Registry: - This daily journal publishes all of the official daily activities of all federal agencies, including rules, proposed rules, and notices of agencies and organizations - and, of course, RFP's for grants. It is often the first public notice of new grant programs. It, too, is also available in print form and probably available at your library two or three days later.

The Office of Research Integrity:  - Federal Research Misconduct Policy. Here you will find up to date information regarding Research Misconduct. This link is helpful to those who use human subjects within a grant.

Each day's Federal Register grant listings are available on

Retention and access requirements for records (OMB Circular A-110, section 53):


Agencies that Provide Federal Grants

Agency for International Development
The Agency for International Development is an independent federal government agency that provides economic and humanitarian assistance in more than 100 countries to ensure a better future for us all.

Corporation for National and Community Service 

The Corporation for National and Community Service is the nation’s largest grant-maker supporting service and volunteering. Through Senior Corps, AmeriCorps and Learn and Serve America programs, the Corporation is a catalyst for change and offers every American a chance to contribute through service and volunteering.

Department of Agriculture
Established in 1862, the Department of Agriculture serves all Americans through anti-hunger efforts, stewardship of nearly 200 million acres of national forest and rangelands, and through product safety and conservation efforts. The USDA opens markets for American farmers and ranchers and provides food for needy people around the world.

Department of Commerce
The Department of Commerce fosters and promotes the nation’s economic development and technological advancement through vigilance in international trade policy, domestic business policy and growth, and promoting economic progress at all levels.

Department of Defense  
The Department of Defense provides the military forces needed to deter war and protect the security of the United States through five major areas: peacekeeping and war-fighting efforts, Homeland Security, evacuation and humanitarian causes.

Department of Education
The Department of Education ensures equal access to education and promotes educational excellence through coordination, management and accountability in federal education programs. The Department works to supplement and complement educational efforts on all levels, encouraging increased involvement by the public, parents and students.

Department of Energy
The Department of Energy’s goal is to advance national, economic and energy security in the U.S.; to promote scientific and technological innovation in support of that goal; and to ensure environmental cleanup of the national nuclear weapons complex.

Department of Health and Human Services
The Department of Health and Human Services is the federal government’s principal agency for protecting the health of all Americans and providing essential human services, especially to those who are least able to help themselves.

Department of Homeland Security
The Department of Homeland Security has three primary missions: Prevent terrorist attacks within the United States, reduce America’s vulnerability to terrorism and minimize the damage from potential attacks and natural disasters.

Department of Housing and Urban Development
The Department of Housing and Urban Development’s mission is to increase home ownership, support community development and increase access to affordable housing free from discrimination. HUD fulfills this mission through high ethical standards, management and accountability, and by forming partnerships with community organizations.

Department of the Interior
The Department of the Interior protects and provides access to the Nation’s natural and cultural heritage, including responsibilities to Indian tribes and island communities. Departmental goals include resource protection and usage, overseeing recreational opportunities, serving communities and excellence in management.

Department of Justice
The Department of Justice enforces the law and defends the interests of the United States, ensuring public safety against threats foreign and domestic; providing federal leadership in preventing and controlling crime; seeking just punishment for those guilty of unlawful pursuits; and ensuring fair and impartial administration of justice for all Americans.

Department of Labor
The Department of Labor fosters and promotes the welfare of job seekers, wage earners and retirees by improving their working conditions, advancing their opportunities, protecting their retirement and health benefits and generally protecting worker rights and monitoring national economic measures.

Department of State
The Department of State strives to create a more secure, democratic and prosperous world for the benefit of the American people and the international community.

Department of Transportation
The Department of Transportation’s mission is to ensure fast, safe, efficient, accessible and convenient transportation that meets vital national interests and enhances the quality of life of the American people, today and into the future.

Department of the Treasury
The Department of Treasury is a steward of United States economic and financial systems, promotes conditions for prosperity and stability in the U.S., and encourages prosperity and stability in the rest of the world.

Department of Veterans Affairs
The Department of Veterans Affairs strives for excellence in patient care and veterans' benefits for its constituents through high quality, prompt and seamless service to United States veterans.

Environmental Protection Agency
The mission of the Environmental Protection Agency is to protect human health and the environment. Since 1970, EPA has been working for a cleaner, healthier environment for the American people.

Institute of Museum and Library Services
The Institute of Museum and Library Services is the primary source of federal support for the nation’s 122,000 libraries and 17,500 museums. The Institute serves as a leader in providing services to enhance learning, sustain cultural heritage and increase civic participation.

National Aeronautics and Space Administration
The National Aeronautics and Space Administration serves as the nation’s forefront of such exploration and continues to pioneer in aeronautics, exploration systems, science and space operations.

National Archives and Records Administration
The National Archives and Records Administration enables people to inspect the record of what the federal government has done, enables officials and agencies to review their actions and helps citizens hold them accountable.

National Endowment for the Arts
The National Endowment for the Arts is a public agency dedicated to supporting excellence in the arts, bringing the arts to all Americans, and providing leadership in arts education. The Endowment is the largest national source of funds for the arts.

National Endowment for the Humanities
The National Endowment for the Humanities is an independent grant-making agency of the United States government dedicated to supporting research, education, preservation and public programs in the humanities.

National Science Foundation
The National Science Foundation is an independent federal agency created to promote the progress of science, to advance the national health, prosperity, and welfare and to secure the national defense. The NSF annually funds approximately 20 percent of basic, federally-supported college and university research.

Small Business Administration
The Small Business Administration maintains and strengthens the nation’s economy by aiding, counseling, assisting and protecting the interests of small businesses and by helping families and businesses recover from national disasters.

Social Security Administration
The Social Security Administration advances the economic security of the nation’s people through compassionate and vigilant leadership in shaping and managing America’s Social Security programs.


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Preliminary Grant proposal Form

Get started with the grant process. Download and complete the  Preliminary Grant Proposal Form (PDF - 34 KB).

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What makes a grant fundable?

  • The idea must be innovative.
  • The idea must address the needs of a particular population, especially one not generally affected by the normal methodologies.
  • The idea must promote a change which is not only desirable but also measurable.
  • The grant solicitation MUST be followed and all materials MUST be submitted on time. A proposal should ideally be ready 2 weeks in advance of the due date to allow adequate time for internal reviews and approvals.
  • There must be a plan for the sustainability of the activity once the funding period is completed.
  • There should be a plan to “get the word out”.
  • The grant proposal or application must address the grant guidelines.

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Montgomery College Boiler Plate Statement

Montgomery College, founded in 1946, is the Maryland’s oldest community college. The College is chartered by the State of Maryland and is governed by a 10-member Board of Trustees. From a beginning class of 186, the College has grown to a multicampus institution with almost 22,000 credit students and 28,000 Workforce and Development & Continuing Education students. Campuses are located in Takoma Park, Rockville, and Germantown and are complemented by smaller off-campus sites to serve residents throughout Montgomery County.

Montgomery College is an open-access, public education institution dedicated to academic excellence and committed to student success. The College offers more than 100 degree and certificate programs preparing students for the associate’s degree, transfer to a four-year institution, immediate entrance to the job market, upgraded career skills, apprenticeship opportunities, or an enriched life.

The well structured but flexible learning experience is enhanced by the diversity of the student body, faculty, and staff, who bring to the College a rich blend of ethnicity, culture, age, and experience. This diversity provides the students, faculty, and staff the opportunity to appreciate individual differences and to communicate ideas.

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 Grant Documents 

Preliminary Grant Proposal Form
IT Checklist
Grants Starter Kit
Time & Effort Semester Report
Indirect Cost Rate Agreement


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Information Technology Checklist

For proposals with information technology components

Office of Information Technology Grant Checklist (PDF - 204 KB)*

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Grants Starter Kit for Awards

For units who have already been awarded a grant

Grants Starter Kit for Awards (PDF - 457.00 KB)

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Montgomery College

Montgomery County, MD


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