Student Leaders Tools and Resources
Leading a Student Club is challenging but rewarding work. It is neither the role of the president nor of the advisor to run the club alone, but rather to facilitate its growth and development. Student Clubs are most effective, productive, and enjoyable when everyone plays a part in their success.
1. Delegating – An organized leader keeps track of tasks that need to be done and delegates those tasks to as many people as possible.
2. Committees – Break down the various tasks of the club into committees and have a different person chair each committee. Ideas for committees include Publicity, Recruitment, and Special Events.
3. Training – The College offers many opportunities for leaders to improve their skills. Encourage members of your club to attend such workshops.
4. Ask & Listen – One of the most common mistakes made by leaders is in failing to ask the club membership for its opinions and desires, as well as listening to what they have to say. The quickest way to alienate yourself from your membership is to act in a vacuum.
5. Admit Mistakes – Everyone makes mistakes and you’ll make your fair share. When that happens, admit it, apologize, and move on. Be just as willing to forgive the mistakes of others.
The office has taken feedback from previous student leaders and advisors and has developed the following to assist your leadership development, event planning, running effective meetings and agendas, posting policies, and much more!
To assist your needs with understanding and completing the official club recognition paperwork please review the following documents:
• Club Constitution
• Advisor Agreement Form
• Official Club Registration Form
• Helpful Hints in Filling out the Official Club Paperwork
• Guidelines for drafting a Club Constitution
• Guideline for selecting & completing the Advisor Agreement Form
• Guideline for drafting club goals
• Articulation a Vision
• Club Goals Form
To assist student leaders with the running effective meetings please review the following documents and templates:
• Ground Rules for Discussion
• Tips for Leading Student Groups
• Icebreakers, Discussions, and More...
• Developing club meeting agenda
• Developing meeting agenda for club
• Club Meeting agenda temple 1
• Club Meeting agenda temple 2
• Club On Campus Space Reservation Request Form
To assist clubs with its event planning:
• Club Event Proposal Form
• Event Planning 101
• Event Planning Module
To assist clubs with the Budget Request process:
• Club Event Proposal Form
• Club Budget Request Form
• Sample Club Budget Request Form
• Agreement Letter for Services
• Tax Except Certificate
• Vendor Federal Tax ID W-9 Form
To assist you with your club meeting refreshments/ event catering needs:
• Cartwells Club Meeting Refreshment Menu
• Chartwells Food Service Request Form
To assist with your educational club field trips planning:
• Distance Travel Requirements Check-Off List
• Club field trip participant contact information worksheet
• Club Liability Waiver Form
• College's Code of Student Conduct
To assist your club with movie screening/ showing a movie(s) licencing:
The office works with Mr. Jack A. Rhodes, Account
Executive, at Swank Motion Pictures. You can call at 1-800-876-5577 or email firstname.lastname@example.org;
Below is a link to the Swank website.
• Public Performance Licence for Movie
To assist your club with its mailbox management, & posting polices and copy services:
• Guide to Club Mailbox Management
• Club Campus Posting Protocol and Copies Services
To assist your club with it's fundraising efforts:
• Club Funding Form
• Club Deposit Form
• Club and Organization Handbook