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Helpful Hints for club paperwork, leadership, and resources...

Promoting Your Club

"Focus on progress and not perfection!"

Leading a Student Club is challenging but rewarding work.  It is neither the role of the president nor of the advisor to run the club alone, but rather to facilitate its growth and development. Student Clubs are most effective, productive, and enjoyable when everyone plays a part in their success.

1. Delegating – An organized leader keeps track of tasks that need to be done and delegates those tasks to as many people as possible.

2. Committees – Break down the various tasks of the club into committees and have a different person chair each committee.  Ideas for committees include Publicity, Recruitment, and Special Events.

3. Training – The College offers many opportunities for leaders to improve their skills.  Encourage members of your club to attend such workshops.

4. Ask & Listen – One of the most common mistakes made by leaders is in failing to ask the club membership for its opinions and desires, as well as listening to what they have to say.  The quickest way to alienate yourself from your membership is to act in a vacuum.

5. Admit Mistakes – Everyone makes mistakes and you’ll make your fair share. When that happens, admit it, apologize, and move on. Be just as willing to forgive the mistakes of others.

Student Life has taken feedback from previous student leaders and advisors and developed the following to assist your club with it leadership development, event planning, running effective meetings and agendas, posting policies, and other club needs.


     ICC 24         Geology Club       Spanish Club 1

To assist your needs with understanding and completing the official club recognition paperwork, please review the following documents:
Club Constitution
Advisor Agreement Form
Official Club Registration Form
Helpful Hints in Filling out the Official Club Paperwork
Guidelines for drafting a Club Constitution 
Guideline for completing the Advisor Agreement Form 
Guideline for drafting club goals
Articulation a Vision
Club Goals Form

To assist student leaders and advisors with the running effective meetings, please review the following documents:
Ground Rules for Discussion
Tips for Leading Student Groups
Developing club meeting agenda
Club Meeting agenda temple 1
Club Meeting agenda temple 2
Club On Campus Space Reservation Request Form 

To assist student leaders and advisors with event planning:
Club Event Proposal Form
Event Planning 101
Event Planning Module

               SCA Banquet web                  MCE and WEST banquet web

To assist student leaders and advisor with accessing funding through the Budget Request process:
Club Event Proposal Form
Club Budget Request Form
Sample Club Budget Request Form
Tax Except Certificate
Vendor Federal Tax ID W-9 Form
Montgomery College's Letter of Agreement Template

To assist with requesting club meeting snacks and refreshments, and event catering needs:
• Chartwells Club Meeting Refreshment Menu 
Chartwells Food Service Request Form
• Chartwells webpage

To assist student leaders and advisors with planning an educational club field trips:
• Student Leaders and advisor(s) will need to meet with the Student Life Specialist  
Distance Travel Requirements Check-Off List; please see your Student Life Specialist for details
Field trip Club participant contact information worksheet
Montgomery College Liability Waiver Form
College's Code of Student Conduct

                MSA Banquet web                     VSA Banquet web

To assist your club with requesting public performance license for a movie screening/ showing a movie(s):
Student Leaders and advisors please contact the Student Life Specialist when inquiring about showing a film/  having a movie screening. Montgomery College is required to comply with federal guidelines. 

To review the club program policies and procedures please review the Club and Organization Handbook:
Official Club and Organization Handbook

If you have questions, concerns or want additional support, please contact the Club Program Student Life Specialist. 

Choose to get involve and lead a club!

Montgomery College

Montgomery County, MD


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