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FAQ: Online Only Registration
Am I allowed to process a permit override for a student? 
Can I provide permit overrides through My MC in courses that I do not teach? 
How do I process a permit override for a student? 
What if a student needs to increase their credit limit? 
I don't have access to My MC or Banner. May I send the student with a paper form, e-mail my permission for a student to register, OR can I have a colleague insert the permission for me? 
My duties as an advisor include providing overrides for students in CRNs that are not my own. Can I do this when I am not on campus? 
Can faculty members provide permission for any student in any course? 
Won't a prerequisite override for EN 101/101A give students access to register for any course across the curriculum that requires an EN 101/101A assessment level? 
How do I look up a student’s test scores to ensure that they have the appropriate assessment level for my course? 
Are faculty and staff members held accountable for overrides that they provide? 
What accommodations are being made for particular student groups? 

 

Am I allowed to process a permit override for a student?

Check the guidelines of your department.  In My MC, all instructors have access to provide permit overrides for the students in their CRNs.  If you are provided clearance by your department to enter prerequisite and/or other overrides, they may only be entered after reviewing appropriate documentation.* Some academic departments require that instructors send the student with their documentation to the department for review.

Deans, department chairs, academic administrative aides, academic counselors and advisors, and Admissions and Records staff members may also have access to enter permit overrides for students in any course through Banner as a part of the duties at the College.

*Appropriate documentation for prerequisite overrides includes: completed permission to enroll forms from another college or university, official high school and/or college transcripts, unofficial college transcripts when you have witnessed the student logging into another institution’s portal to retrieve this information; SAT, ACT or TOEFL official score report; unofficial SAT, ACT or TOEFUL score report when you have witnessed the student logging into vendors’ portals to retrieve this information. 
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Can I provide permit overrides through My MC in courses that I do not teach? 

No, it is not possible.  Departments need to ensure that they have adequate faculty and staff on campus during business hours to process overrides. Back to top 

How do I process a permit override for a student? 

You may provide a student with an override through My MC or through Banner.  Click to view instructions on both processes. Back to top 

What if a student needs to increase their credit limit? 

Students requesting an increase in credit limit must seek approval from their academic counselor or advisor.  Counselors and advisors enter the permission into the Banner comment screen SPACMNT.  Students then contact the Office of Admissions and Records to have their student record updated.  Registration forms signed by counselors and advisors for this purpose will not be accepted prior to the start of classes. Back to top 

I don't have access to My MC or Banner. May I send the student with a paper form, e-mail my permission for a student to register, OR can I have a colleague insert the permission for me? 

The Office of Admissions and Records will not process paper registration forms prior to the first day of class unless a student has an early placement hold, underage hold, or a PE hold for athletic compliance.  All other students will register online through My MC.  A signed paper registration form does not enable a student to register online.  E-mailing your permission does not enable a student to register online, as a permit override has not been entered.  Colleagues in your department with access to desktop Banner may enter permission on your behalf, provided it is in keeping with your departmental guidelines.  There is an audit trail for all permissions entered via My MC and Banner. Back to top 

My duties as an advisor include providing overrides for students in CRNs that are not my own.  Can I do this when I am not on campus? 

My MC does not provide the capability for providing faculty and staff with the ability to enter overrides in for CRNs that they do not teach.  If you are set up with a VPN account, you may access Banner off campus for this purpose.  Otherwise, the better practice may be to ensure that another on-campus faculty or staff member can enter permissions through Banner in your absence. 
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Can faculty members provide permission for any student in any course? 

Technically, anyone with permissions to use the PERMIT workflow in Banner may provide an override in any course, which is how advisors, counselors, and Admissions and Records staff assist students.  However, prerequisite overrides may only be given when the appropriate documentation* has been provided.  There is an audit trail for all permissions entered via Banner and My MC.  It is best to consult your departmental guidelines before providing permit overrides.

*Appropriate documentation for prerequisite overrides includes: completed permission to enroll forms from another college or university, official high school and/or college transcripts, unofficial college transcripts when you have witnessed the student logging into another institution’s portal to retrieve this information; SAT, ACT or TOEFL official score report; unofficial SAT, ACT or TOEFUL score report when you have witnessed the student logging into vendors’ portals to retrieve this information. Back to top 

Won't a prerequisite override for EN 101/101A give students access to register for any course across the curriculum that requires an EN 101/101A assessment level? 

Faculty members providing a permit override into EN 101/101A are, by nature of the way the curriculum is set up in Banner, providing students with the ability to also register for any course with an EN 101/101A assessment level.  HOWEVER, students that have not met the pre-requisite for a course will be picked up by the failed pre-requisite process that is run before each semester and term.  These students will be  removed from the course.  Please consult your departmental guidelines and ensure that you are viewing appropriate documentation* from the student before issuing a prerequisite override into a course.

*Appropriate documentation for prerequisite overrides includes: completed permission to enroll forms from another college or university, official high school and/or college transcripts, unofficial college transcripts when you have witnessed the student logging into another institution’s portal to retrieve this information; SAT, ACT or TOEFL official score report; unofficial SAT, ACT or TOEFUL score report when you have witnessed the student logging into vendors’ portals to retrieve this information. Back to top 

How do I look up a student’s test scores to ensure that they have the appropriate assessment level for my course? 

Faculty may see student assessment information in both My MC and Banner. 

To see this information in My MC:

 1.       In MC Home Tab, under Employee Quick Links, click on Banner Web

2.       From this menu, click on Faculty Services Tab at the top, and then click on Student menu.

3.       From here, click on Test Scores, select the term and enter in the ID of the student. 

4.       Click submit and you’ll be able to see and print test scores as shown below.

To see this information in Banner, faculty should go to SOATEST, enter the student ID number, and then next block. 

SOATEST

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Are faculty and staff members held accountable for overrides that they provide? 

All faculty and staff with access to the permit override screen may be asked to produce documentation to justify why a permit override was given.  There is an audit trail that allows us to identify who entered which override. Back to top

What accommodations are being made for particular student groups? 

All students will register online for credit courses with the exception of students with the following holds:  early placement, underage and physical education holds for athletic compliance.  These students will need to register in-person while the hold remains on their account; each of these student groups is being contacted to inform them of their exemption. 

All other students will be directed to My MC to register online prior to the first day of class. To that end, correspondence is being sent to all students to inform them of this change, with separate communication going to students that registered in-person this spring, senior citizens that registered in-person this spring, and AELP students that registered in-person this spring. 

As always, ALL students that inquire will be assisted with navigating the online processes in the Office of Admissions and Records. Back to top

 


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