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Fiscal Year-End Close Schedule

Office of Procurement Fiscal Closing Activities
Key Actions and Due Dates for FY2016

 

Memorandum: FY2016 Collegewide Fiscal Year End Closing, Transactions, and Payments

 

Dates

Subject

Instructions

Friday, April 15
 
 

 
 
 
Purchases that require approval from the Board of Trustees
 
Changes to Purchase Orders


Submit online purchase requisitions. Requisitions must be approved in Banner and reach the Procurement Office’s queue by this date.  (Major purchases must be reviewed by the Senior Vice President for Administrative and Fiscal Services prior to any procurement action.)


To change the value of purchase orders, use a Change Order Request form available at:  www.montgomerycollege.edu/procure/ or email equivalent information.

Friday, June 17
 
All other purchases including purchases valued at  less than $10,000


Online Office Supplies


Ordering Business Cards and Stationery


Purchasing Card

 

Final submission and approval of all FY2016 online purchase requisitions.  Requisitions must be approved in Banner and reach the Procurement Office’s queue by this date.


FY16 online requisitions should not be entered into Banner no sooner than July 1, 2015.  In addition, those same FY16 online requisitions should not be entered until FY16 budgets have been uploaded in Banner.  FY16 online requisitions must be entered in Banner after July 1 and after FY16 budgets have been loaded in Banner.



Place online supply orders to W.B. Mason for office supplies and Miller's Minuteman Press for business cards.  


Email Sena Wiles for information about ordering letterhead and envelopes.


All P-Card activity is suspended during the period, Friday, June 17 through Thursday, June 30, 2016

Purchase requests received in the Office of Procurement after June 17th will be processed on July 1, 2016 as an FY2017 encumbrance.


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Montgomery County, MD

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