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Fiscal Year-End Close Schedule

Office of Procurement Fiscal Closing Activities
Key Actions and Due Dates for FY2015


Memorandum: FY2015 Collegewide Fiscal Year End Closing, Transactions, and Payments





Friday, April 17

Purchases that require approval from the Board of Trustees
Changes to Purchase Orders

Submit purchase requisitions. (Major purchases must be reviewed by the Senior Vice President for Administrative and Fiscal Services prior to any procurement action.)

To change the value of purchase orders, use a Change Order Request form available at:

Friday, June 12
All other purchases including purchases valued at  less than $10,000

Online Office Supplies

Ordering Business Cards and Stationery

Purchasing Card


Final submission of all FY2015 purchase requisitions.  In addition, all submitted and approved online requisitions must be received by the Office of Procurement no later than June 12th as well.

FY16 online requisitions should not be entered into Banner no sooner than July 1, 2015.  In addition, those same FY16 online requisitions should not be entered until Fy16 budgets have been uploaded in Banner.  FY16 online requisitions must be entered in Banner after July 1 and after FY16 budgets have been loaded in Banner.

Place online supply orders to Rudolph’s for office supplies.  

Email Sena Wiles for information about ordering business cards, letterhead, and envelopes.

All P-Card activity is suspended during the period, Friday, June 12 through Tuesday, June 30, 2015

Purchase requests received in the Office of Procurement after June 12th will be processed on or after July 1, 2015 as an FY2016 encumbrance.

Montgomery College

Montgomery County, MD


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