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Fiscal Year-End Close Schedule

Office of Procurement Fiscal Closing Activities
Key Actions and Due Dates for FY2014


Memorandum: FY2014 Collegewide Fiscal Year End Closing, Transactions, and Payments





Friday, April 18

Purchases that require approval from the Board of Trustees
Changes to Purchase Orders

Submit purchase requisitions. (Major purchases must be reviewed by the Sr. Vice President prior to any procurement action.)

To change the value of purchase orders, use a Change Order Request form available at:

Friday, June 13
All other purchases including purchases valued at  less than $10,000

“P” Numbers

Online Office Supplies

Ordering Business Cards

Purchasing Card


Final submission of all FY2014 purchase requisitions.

Request verbal purchase order “P” numbers for FY2014 encumbrances and immediately submit requisitions.

Place online supply orders to Rudolph’s for office supplies and to Westland Printers for business cards.  

All orders for letterhead and envelopes must be placed with Sena Wiles, Purchasing Agent

All P-Card activity is suspended during the period, Friday, June 13 through Friday, June 30, 2014

Purchase requests received in the Office of Procurement after June 13th will be processed on July 1, 2014 as an FY2015 encumbrance

Montgomery College

Montgomery County, MD


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