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Employee Tuition Waiver FAQ

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  1. Who is eligible for Tuition Waiver? 
  2. When do I become eligible to utilize Tuition Waiver? 
  3. What is a considered a normal, non-adjusted work schedule? 
  4. May I apply for a Tuition Waiver for the same course more than once? 
  5. How many courses may I take under Tuition Waiver? 
  6. Do my courses have to be job-related to be eligible for Tuition Waiver? 
  7. What about the fees? 
  8. May I audit a course using Tuition Waiver? 
  9. When should I register for the courses? 
  10. Do I have to pay the tuition up front and then be reimbursed? 
  11. The tuition has been applied, but the fees are still showing due on my account. Why? 
  12. May I go ahead and pay the fees on my own and then be reimbursed? 
  13. What about my books? 
  14. What if my schedule changes? 

 1. Who is eligible for Tuition Waiver? 
Regular full-time, regular part-time, full-time temporary with benefits employees and part-time temporary with benefits employees are eligible for tuition waiver. Casual temporary employees and part-time faculty are not eligible.
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 2. When do I become eligible to utilize Tuition Waiver? 
Employees are eligible to use Tuition Waiver immediately after they begin working for the college or their employment status changes.
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 3. What is a considered a normal, non-adjusted work schedule? 
A normal, non-adjusted work schedule means that you are not changing your work start time, end time, or lunch time to take a course. The course must be taken either before or after your scheduled work time. If you choose to take a course during your normal work hours, you must obtain approval from your supervisor and the course tuition and applicable fees will be applied against your EAP balance. To qualify for EAP funds, the course must be job-related or must be a requirement in obtaining a degree.
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 4. May I apply for a Tuition Waiver for the same course more than once? 
You may repeat courses using Tuition Waiver only if you dropped the course without a grade or received a grade higher than an F. Courses in which you received an F  grade may not be taken again under Tuition Waiver or EAP.
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 5. How many courses may I take under Tuition Waiver? 
There is no limit to the number of courses you may take using Tuition Waiver.
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 6. Do my courses have to be job-related to be eligible for Tuition Waiver? 
No. Any course for which billing hours are charged is eligible for Tuition Waiver, provided it is taken outside of the employees normal, non-adjusted work schedule. However, not all courses that are eligible for Tuition Waiver are eligible for EAP.
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 7. What about the fees? 
If the course is job-related or taken toward a degree, the fees will be applied against your EAP balance, provided that funds are available and you have been in an eligible position for at least 6 months.

If the course is not job-related or is not taken toward a degree (i.e. the course is taken for fun or for personal interest only), EAP funds may not be used to pay for the course fees. The employee will have to pay the fees out of pocket.
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 8. May I audit a course using Tuition Waiver? 
No. Employees may not audit a course using Tuition Waiver. EAP funds may be used if an employee wants to audit a course; however, the course must be job-related.
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 9. When should I register for the courses? 
You must register for courses before you submit the Tuition Waiver request.
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10. Do I have to pay the tuition up front and then be reimbursed? 
No. Simply register for your courses and submit the Tuition Waiver request to the Office of Human Resources, Development, and Engagement (HRDE). The tuition will be applied to your student account before the delete process begins.
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11. The tuition has been applied, but the fees are still showing due on my account. Why? 
Fees are not applied to the employees student account until three weeks after the drop/add period is over. You will not be dropped from the course for not paying the fees before the class starts.
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12. May I go ahead and pay the fees on my own and then be reimbursed? 
If you want to pay the fees out of pocket and then be reimbursed, you may do so. The fees will be applied to your account three weeks after the drop/add period is over and you will be issued a refund check that will be mailed to the home address we have listed in our system.
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13. What about my books? 
You can also use your EAP funds to be reimbursed for your books; however, the books must be a requirement for the course. If you purchase the required books at an MC bookstore, simply submit the original receipt to Human Resources, Development, and Engagement (HRDE) (be sure to put your name on the receipt!); the cost of the books minus the sales tax will be applied to your student account. A refund check will be issued to you and mailed to the home address we have listed in our system. Book refunds will also be applied three weeks after the drop/add period is over.

If you purchase the required books from an outside vendor such as Amazon.com or Borders, submit the receipt showing the purchase, as you would for any other EAP request. Sales tax and shipping charges are not reimbursable. Please note that you MUST submit one of the following with your reimbursement request:

  • An original receipt that is printed on the organizations letterhead. The receipt must show payment and must show the form of payment (i.e. cash, check or charge). If the organization cannot provide a receipt, a confirmation email from the organization with the above information will suffice. If you pay for courses or course materials online, the electronic confirmation of payment may be submitted, but it must show the amount paid and the form of payment. 
  • If the above receipts are not available, a copy of a cancelled check (front and back), a credit card receipt, or a credit card statement showing the charge. If you submit a credit card statement, please be sure that your name shows on the page that you submit. 

    Please note that handwritten, generic, and copied receipts will no longer be accepted as proof of payment. 
Any requests that are missing the required documentation will be sent back to the employee, thus delaying the reimbursement process. 
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14. What if my schedule changes? 
If you make any changes to your class schedule, please notify Human Resources, Development, and Engagement (HRDE) as soon as possible and your Tuition Waiver application will be updated.
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