BYLAWS OF COLLEGE COUNCIL
I: The process for membership on the College Council is stipulated in the constitution in Article IV, Section C. The College Council membership is comprised of the College Council Chair and the chairs of all other governance councils. The first meeting of the College Council for the next Academic Year will be convened prior to Commencement at the conclusion of the proceeding Academic Year. When a vacancy on the College Council occurs, either due to resignation or removal, the vice chair of the same represented group as the predecessor will fill the seat on the College Council.
B. OFFICERS AND THEIR DUTIES
I: According to the Constitution, the Council shall have a chair, vice chair, and secretary. The College Council may elect other officers.
II: The duties of the Council chair, vice chair, and secretary are listed in the Constitution in Article III, Section B. The council may assign additional duties to the officers.
III: The College Council Chair shall be elected as follows:
1. The election of the College Council Chair must take place prior to the general elections for the governance system.
2. The College Council Chair election will be conducted by the Governance Coordinator or designee, who may not be a member of any current governance council.
3. Nominees for the position of College Council Chair for the next Academic Year must be current College Council members who have served the past full year term, with excused or unexcused absences from no more than 25% of all College Council meetings.
4. Any members of the current College Council can put forth nominations for the College Council Chair for the next Academic Year from eligible candidates as defined above. If eligible, College Council members may nominate themselves.
5. A nominee for the Chair must be present to accept the nomination or have previously communicated in writing to the current College Council Chair his or her willingness to accept the nomination.
6. Only members of the current College Council (or their proxies) can participate in the election of the College Council Chair for the next Academic Year. The election will be conducted as described in Section B.V. below.
7. The College Council Chair can serve a maximum of two consecutive one-year terms.
IV: Elections for the remaining College Council officers for the next Academic Year will be conducted at the final regular council meeting held prior to Commencement of the preceding Academic Year.
V: Nominations for all officers will come from the floor and voting will take place by secret ballot. The nominee to receive the greatest number of votes will be elected. In the case where there are three or more nominees for an office and there is a tie of two or more nominees, the nominees with the least number of votes would be removed from the ballot and another vote would be taken. In cases where there is a tie among all nominees on the ballot, a name will be randomly drawn by the meeting convener or chair.
VI: If the chair position is vacated, the vice chair assumes the duties of the chair. If another officer position is vacated, the chair shall appoint another member of the council to fill the office.
VII: The chair of the College Council shall receive compensation from the College in accordance with the appropriate procedure or applicable collective bargaining agreement.
I: The College Council shall meet at least one time a month.
II: The suggested meeting dates for the College Council will be the second and/or fourth Tuesday of the month. The time and place of the meeting shall be set by the membership of the council.
III: Agendas for each meeting will be posted on the council’s webpage and sent out to all members of the College community at least three business days in advance of the meeting.
IV: Notice of regularly scheduled meetings shall be given to each voting member via the College’s e-mail and posted on the council’s webpage.
V: Special meetings of the College Council shall be called by request of the chair or one-third of the membership. Notice of special meetings shall be sent out by the secretary to each College Council member at least five business days in advance of the meeting.
VI: A quorum to conduct business shall be seven members.
VII: Approved minutes shall be published no later than 15 business days after the Council meeting. The minutes will be posted on the governance website, maintained for at least three years, and archived. The College community will be notified via email that the minutes have been published.
VIII: The minutes shall be comprised of a summary of discussions, and a verbatim listing of all motions with presenter and second, and the list of who voted for the motion, against it, or abstained along with the total vote, and whether the motion passed or was rejected.3
IX: At the beginning of each College Council meeting, there will be a ten-minute period available for open comments. There will be two five-minute time slots available on a first- come, first-served basis. Anyone wishing to speak should contact the council chair at least two business days
prior to the meeting in order to be scheduled. If there are open slots, anyone can sign up to speak at the beginning of the meeting.
X: An excused absence may be granted to a council member by the College Council Chair.
XI: A College Council member shall be removed after more than three unexcused absences within an academic year from regularly scheduled meetings of the College Council.
XII: A College Council member may be removed for reasons other than attendance by a two-thirds majority vote of the remaining members, (i.e., nine), given that all council seats have been filled. The represented council shall send another member to sit on College Council.
I: The College Council may create committees as needed. The types of committees created by the College Council shall be designated as standing or ad hoc.
II. The College Council may create task forces to address specific College issues.
III: The standing committees are permanent committees of the College Council and are empowered to review and act on issues related to their charge and make recommendations to College Council.
IV. An ad hoc committee is established to deal with a specific task or group of closely related tasks for a specific time; it is dissolved once the task has been completed.
V: The chair, vice chair, secretary and any other officers serve as the members of the Executive Committee. The council may assign specific duties to the Executive Committee.
E. RECOMMENDATIONS AND COMMUNICATION
I: The College Council, through the chair, may make formal recommendations concerning policies and procedures affecting the College community to the president.
II: The College Council, through the chair, may refer issues, in writing, to other councils or units of the College.
III: The College Council, through the chair, may communicate opinions on issues to the president, students, faculty, staff, administrators and other members of the college community.
IV: The chair of the College Council must respond formally, in writing, to all issues referred to the council and to all expressions of opinions from other councils within a reasonable amount of time.
F. ADDITIONAL COUNCIL BYLAWS
I: At the first meeting of the College Council, the Council shall establish a complete list of officers and the procedures for the election of officers. 4
G. AMENDING THE BYLAWS
I: The process for amending the bylaws of the College Council is referenced in Article VI, Section B, Number 2 of the Constitution.
II: After the College Council is notified of a proposed amendment to the bylaws, the proposed amendment will be posted on the website and distributed to all members of the College community via Montgomery College email.
III: The College Council will undertake a periodic review of its bylaws.
Administrative Approval: May 1, 2012; May 23, 2013; November 1, 2013
College Council Bylaws