BYLAWS OF FACULTY COUNCIL
I: The process for membership on the Faculty Council is stipulated in the Constitution in Article IV, Section C. Faculty are elected no later than April 15th and the first meeting of the council will occur no later than April 25th.
II: When a vacancy on the Faculty Council exists, the council chair may fill the seat by the appointment of an eligible faculty member from the same represented group as the predecessor, after consultation with that group. These appointments will fill the vacancy for the remainder of the current academic year. If the term does not end at the end of the academic year, the position will then be filled during the normal election process.
B. OFFICERS AND THEIR DUTIES
I: According to the Constitution, the Faculty Council shall have a chair, vice chair, and secretary. The Faculty Council may elect other officers.
II: The duties of the Faculty Council chair, vice chair, and secretary are listed in the Constitution in Article III, Section B. The council may assign additional duties to the officers.
III: Nominations for all officers will come from the floor and voting will take place by secret ballot. The nominee to receive the greatest number of votes will be elected. In the case where there are three or more nominees for an office and there is a tie of two or more nominees, if there is nominee with a lowest number of votes, they would be removed from the ballot and another vote would be taken. In cases where there is a tie among all nominees on the ballot, a name will be randomly drawn by the meeting convener or chair.
IV: If the chair position is vacated, the vice chair assumes the duties of the chair. If another officer position is vacated, the chair shall appoint another member of the council to fill the office.
V: The chair of the Faculty Council shall receive compensation from the College in accordance with applicable collective bargaining agreement. 2
I: The Faculty Council shall meet at least one time a month.
II: The suggested meeting dates for the Faculty Council will be the first and/or the third Thursday of the month. The time and place of the meeting shall be set by the membership of the council.
III: Agendas for each meeting will be posted on the council’s webpage and sent out to all faculty at least three business days in advance of the meeting.
IV: Notice of regularly scheduled meetings shall be given to each voting member via the College’s e-mail and posted on the council’s webpage.
V: Special meetings of the Faculty Council shall be called by request of the chair or one-third of the membership. Notice of special meetings shall be sent out by the secretary to each Faculty Council member at least five business days in advance of the meeting.
VI: A quorum to conduct business shall be ten members.
VII: The minutes from the Faculty Council meetings shall be submitted for posting no later than five business days after they are approved or five business days after the next meeting date, whichever comes first. The minutes will be posted on the website, distributed to faculty via email, maintained, and archived.
VIII: The minutes shall be comprised of a summary of discussions, and a verbatim listing of all motions with presenter and second, and the list of who voted for the motion, against it, or abstained along with the total vote, and whether the motion passed or was rejected.
IX: At the beginning of each Faculty Council meeting, there will be a ten minute period available for open comments. There will be two five-minute time slots available on a first- come, first-served basis. Anyone wishing to speak should contact the council chair at least two business days prior to the meeting in order to be scheduled. If there are open slots, anyone can sign up to speak at the beginning of the meeting.
X: An excused absence may be granted to a council member by the Faculty Council Chair.
XI: A Faculty Council member shall be removed after more than three unexcused absences within academic year from regularly scheduled meetings of the Faculty Council.
XII: A Faculty Council member may be removed for reasons other than attendance by a two-thirds majority vote of the remaining members, (i.e., ten), given that all council seats have been filled.
I: The Faculty Council shall appoint members to the functional councils. These appointments will be drawn from the qualified faculty population. 3
II: Individuals appointed to the functional councils shall be drawn from the pool of faculty candidates identified during the candidate recruitment process.
E. RECOMMENDATIONS AND COMMUNICATION
I: The Faculty Council, through the chair, may make formal recommendations concerning policies and procedures affecting faculty to the College Council.
II: The Faculty Council, through the chair, may refer issues, in writing, to other councils or units of the College.
III: The Faculty Council, through the chair, may communicate opinions on issues to the president, administrators, staff, students and other members of the college community.
IV: The chair of the Faculty Council must respond formally, in writing, to all issues referred to the council and to all expressions of opinions from other councils within a reasonable amount of time.
F. COUNCIL PROCEDURES
I: The Faculty Council may create committees as needed. The types of committees created by the Faculty Council shall be designated as standing or ad hoc.
II: Standing committees are permanent committees of the Faculty Council. The College Committee on Academic Regulations and Standards, Collegewide Curriculum Committee, and three campus-based Faculty Senate Committees are standing committees of the Faculty Council that are empowered by College Policies and Procedures and consistent with the fundamental principles related to the faculty role in governance articulated by the Middle States Commission on Higher Education. The General Education Committee is a standing subcommittee of the Collegewide Curriculum Committee. The membership of a campus Faculty Senate Committee shall consist of both full-time and part-time faculty members. A representative from each campus Faculty Senate Committee will serve as a voting member of the Faculty Council.
III: The Council shall have the power to create and implement procedures to complete the work of the Council consistent with the Constitution and bylaws.
G. ADDITIONAL COUNCIL BYLAWS
I: At the first meeting of the Faculty Council, the Council shall establish a complete list of officers and the procedures for the election of officers.
H. AMENDING THE BYLAWS
I: The process for amending the bylaws of the Faculty Council is referenced in Article VI, Section B, Number 1 of the Constitution. 4
II: After the Faculty Council is notified of a proposed amendment to the bylaws, the proposed amendment will be posted on the website and distributed to all faculty via Montgomery College faculty email.
III: The Faculty Council will undertake a periodic review of its bylaws.
Administrative Approval: May 1, 2012; March 12, 2013; November 1, 2013
Faculty Council Bylaws