BYLAWS OF EMPLOYEE SERVICES COUNCIL
I: The process for membership on the Employee Services Council is stipulated in the Constitution in Article IV, Section C. Employee Service Council members are appointed by the constituent councils no later than April 30th and the first meeting of the council will occur no later than May 15th.
II: When a vacancy on the Employee Services Council exists, either due to resignation or removal, the council chair may fill the seat by the appointment of an eligible employee/student from the same represented group as the predecessor. These appointments will fill the vacancy for the remainder of the term.
B. OFFICERS AND THEIR DUTIES
I: According to the Constitution, the Employee Services Council shall have a chair, vice chair, and secretary. The Employee Services Council may elect other officers.
II: The duties of the Employee Services Council chair, vice chair, and secretary are listed in the Constitution in Article III, Section B. The council may assign additional duties to the officers.
III: Nominations for all officers will come from the floor and voting will take place by secret ballot. The nominee to receive the greatest number of votes will be elected. In the case where there are three or more nominees for an office and there is a tie of two or more nominees, the nominees with the least number of votes would be removed from the ballot and another vote would be taken. In cases where there is a tie among all nominees on the ballot, a name will be randomly drawn by the meeting convener or chair.
IV: If the chair position is vacated, the vice chair assumes the duties of the chair. If another officer position is vacated, the chair shall appoint another member of the council to fill the office.
V: The chair of the Employee Services Council shall receive compensation from the College in accordance with the appropriate procedure or applicable collective bargaining agreement.
I: The Employee Services Council shall meet at least one time a month.
II: The suggested meeting dates for the Employee Services Council will be the second and/or fourth Thursday of the month. The time and place of the meeting shall be set by the membership of the council.
III: Agendas for each meeting will be posted on the council’s webpage and sent out to all members of the College Community at least three business days in advance of the meeting.
IV: The convener of the Employee Services Council is the Senior Vice President for Administrative and Fiscal Services. The convener is a nonvoting member of the Council.
V: Notice of regularly scheduled meetings shall be given to each voting member via the College’s e-mail and posted on the council’s webpage.
V: Special meetings of the Employee Services Council shall be called by request of the chair or one-third of the membership. Notice of special meetings shall be sent out by the secretary to each Employee Services Council member at least five business days in advance of the meeting.
VI: A quorum to conduct business shall be seven members.
VII: The minutes of the council meeting shall be published no later than five business days after the date of the last meeting. The minutes will be posted on the website, distributed to the College community via email, maintained and archived.
VIII: The minutes shall be comprised of a summary of discussions, and a verbatim listing of all motions with presenter and second, and the list of who voted for the motion, against it, or abstained along with the total vote, and whether the motion passed or was rejected.
IX: At the beginning of each Employee Services Council meeting, there will be a ten-minute period available for open comments. There will be two five-minute time slots available on a first- come, first-served basis. Anyone wishing to speak should contact the council chair at least two business days prior to the meeting in order to be scheduled. If there are open slots, anyone can sign up to speak at the beginning of the meeting.
X: An excused absence may be granted to a council member by the Employee Services Council Chair.
XI: An Employee Services Council member shall be removed after more than three unexcused absences within an academic year from regularly scheduled meetings of the Employee Services Council.
XII: An Employee Services Council member may be removed for reasons other than attendance by a two-thirds majority vote of the remaining members, (i.e., nine), given that all council seats have been filled.
I: The Employee Services Council may create committees as needed. The types of committees created by the Employee Services Council shall be designated as standing or ad hoc.
II: The standing committees are permanent committees of the Employee Services Council and are empowered to review and act on issues related to their charge and make recommendations to Employee Services Council within the time specified by the council.
III: An ad hoc committee is established to deal with a specific task or group of closely related tasks for a specific time; it is dissolved once the task has been completed.
IV: The chair, vice chair, secretary and any other officers serve as the members of the Executive Committee. The council may assign specific duties to the Executive Committee.
E. RECOMMENDATIONS AND COMMUNICATION
I: The Employee Services Council, through the chair, may make formal recommendations concerning policies and procedures affecting students and employees to the College Council.
II: The Employee Services Council, through the chair, may refer issues, in writing, to other councils or units of the College.
III: The Employee Services Council, through the chair, may communicate opinions on issues to the president, students, faculty, staff, administrators and other members of the college community.
IV: The chair of the Employee Services Council must respond formally, in writing, to all issues referred to the council and to all expressions of opinions from other councils within a reasonable amount of time.
F. ADDITIONAL COUNCIL BYLAWS
I: At the first meeting of the Employee Services Council, the Council shall establish a complete list of officers and the procedures for the election of officers.
G. AMENDING THE BYLAWS
I: The process for amending the bylaws of the Employee Services Council is referenced in Article VI, Section B, Number 1 of the Constitution.
II: After the Employee Services Council is notified of a proposed amendment to the bylaws, the proposed amendment will be posted on the website and distributed to all students and employees via Montgomery College staff email.
III: The Employee Services Council will undertake a periodic review of its bylaws.
Administrative Approval: May 1, 2012
Employee Services Bylaws (PDF - 60 KB)