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10.4 Compile a Photo Gallery

Use the photo gallery template to create a slideshow with thumbnail images and a larger slideshow image in the center.  Each slideshow image displays an optional name and a caption and has a 1-pixel width border.

Both the thumbnail and slideshow images are automatically generated and sized based on the original image uploaded by you (this original/full-size image also is available for viewers to view or download). 

Example photo gallery:

photo gallery

There are five major steps to compiling a photo gallery in the CMS:


Configure a photo gallery subfolder in the CMS 
  1. Add a new subfolder for your new photo gallery.  In the Foldername field, type a descriptive name for the photo gallery.  This name will appear in the yellow header at the top of the slideshow.
    slideshow header

    To complete the steps below, you must first have the photogallery1.aspx template listed as the default template for your new subfolder.  See section 8.3: Change which Templates are Available to a Folder for more information on how to add the default template to your folder.  If you do not have access to change the template configuration on your new subfolder, contact OIT Web Services to modify your permissions. 

  2. In Content view, click the name of the subfolder and go to View -> Folder Properties.
    view folder properties drop down

  3. Click the Edit icon to modify the template assigned to the subfolder.
    edit icon

  4. To set the default template, click the radio button next to the  “EDU/photogallery1.aspx” template on the Page Templates section of the Properties tab. 

    PLEASE NOTE:  Be certain to set "EDU/photgallery1.aspx" as the default template ONLY on the subfolder you will use for your photo gallery.
    select template

  5. Click the Save icon.


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Upload photos to the folder

Add image files to the DMS by either uploading one file at a time or multiple files at once. 

The CMS automatically re-sizes each image for optimal viewing in the slideshow, and it also creates a corresponding thumbnail (small-size image).  The original/full-size image is retained and available for users to view or download.    

image types


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Assign a name and caption to each photo (optional)

A photo name and caption, when assigned, appear directly under the slideshow photo. 

photo name display 

To edit the name and/or caption for each photo in the slideshow, follow the steps below:

  1. Click the photo title in Content view to open the image.

    photo title

  2. Click the Edit button.

    edit photo

  3. Click the Summary tab to name the image (150 characters max).  This name will display in the slideshow and can be different than the image title.

    summary tab

  4. Click the Comment tab to add a caption to the image (150 characters max).  

    comment tab

  5. Click Publish or Check-in when done.  Repeat the above steps for each photo.


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Set up a sequence for photos to display in the slideshow

Photos display in the slideshow in alphabetical order by photo title. 

PLEASE NOTE: The title of each photo does not display in the slideshow – only the photo name does  (entered by you in the Comment tab).

If there is a particular order in which you want the images to display in the slideshow, you may want to use a number at the beginning of each image title.

title column


  1. To change the title of an image, click the title of the image in Content view. 

    photo title

  2. Click the Edit button.

    edit photo

  3. Change the title of the image.

    title of image

  4. Publish or check-in the changes.


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View the photo album

The photo album staging URL format is, where “XXXX” represents the ID associated with your photo gallery folder. 

To determine the ID of your photo gallery folder, follow the steps below:

  1. Click the name of the folder in Content view. 
  2. Go to View -> Folder Properties. 

view folder properties drop down

The folder ID number is the second field in the Properties tab.

folder id


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